Construction Project Administrator & Office Operations

clark; Upper Marlboro (MD); On-site; USD 50,000 - 140,000; Full time

Job summary

Clark Construction is seeking an administrative/accounting professional to support construction projects on-site in Maryland. The role involves reviewing payrolls, assisting with billings, POs, invoices, and maintaining reports and documents.

Ideal candidates have 1–3 years in admin/accounting on large projects, plus strong MS Office skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment. Bilingual Spanish is a plus.

Qualifications

• 1–3 years of administration/accounting experience.
• Bachelor’s degree from an accredited undergraduate institution preferred.
• Experience in billing, document control, and purchasing.
• Commitment to data accuracy and timeliness in processing and delivery; attention to detail a must.
• Ability to manage multiple projects with overlapping deadlines and utilize resources appropriately.
• Proficient in Microsoft Office, specifically MS Excel and MS Word.
• Able to work well with others, take direction, and work independently.

Responsibilities

• Review Certified Payrolls for subcontractors.
• Assist with trade/craft payroll processing.
• Assist with monthly pay applications (invoice to Owner, Subcontractor payments, waiver tracking).
• Review purchase orders and invoices.
• Create, update, and maintain reports.
• Document control (scanning/uploading documents).
• Assist with minor purchasing (process invoices, cost comparisons).
• General office management.
• Insurance certificate tracking.
• Equipment tracking.
• Job site equipment and inventory control.
• Other duties as assigned.
• Answering phones.
• Maintain and order office supplies.

Skills

Microsoft Office

Excel

Word

Attention to detail

Bilingual Spanish

Multitasking

Education

Bachelor’s degree preferred

Job description

Clark Construction is seeking an administrative/accounting professional to support construction projects on-site in Maryland. The role involves reviewing payrolls, assisting with billings, POs, invoices, and maintaining reports and documents.

Ideal candidates have 1–3 years in admin/accounting on large projects, plus strong MS Office skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment. Bilingual Spanish is a plus.