Project Administrator

clark; Upper Marlboro (MD); On-site; USD 50,000 - 140,000; Full time

Job summary

Clark Construction is seeking an administrative/accounting professional to support construction projects on-site in Maryland. The role involves reviewing payrolls, assisting with billings, POs, invoices, and maintaining reports and documents.

Ideal candidates have 1–3 years in admin/accounting on large projects, plus strong MS Office skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment. Bilingual Spanish is a plus.

Qualifications

• 1–3 years of administration/accounting experience.
• Bachelor’s degree from an accredited undergraduate institution preferred.
• Experience in billing, document control, and purchasing.
• Commitment to data accuracy and timeliness in processing and delivery; attention to detail a must.
• Ability to manage multiple projects with overlapping deadlines and utilize resources appropriately.
• Proficient in Microsoft Office, specifically MS Excel and MS Word.
• Able to work well with others, take direction, and work independently.

Responsibilities

• Review Certified Payrolls for subcontractors.
• Assist with trade/craft payroll processing.
• Assist with monthly pay applications (invoice to Owner, Subcontractor payments, waiver tracking).
• Review purchase orders and invoices.
• Create, update, and maintain reports.
• Document control (scanning/uploading documents).
• Assist with minor purchasing (process invoices, cost comparisons).
• General office management.
• Insurance certificate tracking.
• Equipment tracking.
• Job site equipment and inventory control.
• Other duties as assigned.
• Answering phones.
• Maintain and order office supplies.

Skills

Microsoft Office

Excel

Word

Attention to detail

Bilingual Spanish

Multitasking

Education

Bachelor’s degree preferred

Job description

There is a reason that Clark is a leader in the construction industry. Simply put, it's our people. From highways to hotels and residential housing to railways, we rely on the leadership, talents, and drive of our employees to bring great projects to light. Are you interested in becoming a part of our team? If so, take the next step and start building your career with us today.

Responsibilities

• Review Certified Payrolls for subcontractors
• Assist with trade/craft payroll processing
• Assist with monthly pay application (Invoice to Owner, Subcontractor Payments, Waiver Tracking)
• Review Purchase Orders and Invoices
• Create, update, and maintain reports
• Document Control (Scanning/Uploading documents)
• Assist with minor purchasing (process invoices, cost comparisons)
• General Office Management
• Insurance Certificate Tracking
• Equipment Tracking
• Job site Equipment and Inventory Control
• Other duties as assigned
• Answering phones
• Maintain and order office supplies

Qualifications

• 1-3 Years of administration/accounting experience. Experience working on large scale construction project in similar role a plus
• Bachelors from accredited undergraduate institution preferred
• Demonstrated experience in billing, document control, and purchasing
• Commitment to maintaining data accuracy and timeliness in processing and delivery. Attention to detail is a must
• Ability to manage multiple projects with overlapping deadlines and utilize resources appropriately
• Proficient in Microsoft Office, specifically MS Excel and MS Word
• Able to work well with others, take direction, and work independently

Preferred Qualifications

• Bilingual Spanish preferred

The work environment and requirements described below are representative of those necessary for an employee to successfully perform the essential functions of this role.

The Physical Demands of the Job:

This is a physically demanding role on an active construction site. You must be able to work safely around heavy equipment and construction traffic. You must be able to frequently lift, carry, and move materials weighing up to 50 pounds alone, and use team-lifting techniques for anything heavier. Long periods of continual standing or walking are required, along with the ability to bend, climb, kneel, and reach. Good balance and dexterity are crucial, as you will be working safely at various heights and in tight spaces. You'll need visual acuity to operate equipment and spot hazards, and the ability to hear with or without assistance to understand instructions in noisy environments.

Your Work Environment on the Site:

You'll regularly work outdoors and may be exposed to the elements-be it heat, cold, rain, snow, or wind. The work environment frequently involve exposure to moving mechanical equipment, high noise levels, dust, fumes, airborne particles, vibrations, and potential electrical hazards. Your safety is our number one priority, which is why you will be required to consistently wear all necessary Personal Protective Equipment (PPE) and strictly follow Clark Construction's safety policies and procedures, and all applicable laws, at all locations.

Our High-Performing Culture :

This is a demanding, high-performance environment. We are looking for candidates who are energized by challenge, thrive under pressures, and are prepared to do what it takes to achieve exceptional results. Success in this role requires significant commitment, including flexibility to work extended hours, especially during critical project phases or client deadlines.

A Drug Free Workplace:

Clark promotes a drug free workplace. A pre-employment drug "fitness for duty" screening is required, and the company conducts random quarterly drug "fitness for duty" tests.

Clark offers a total compensation package that includes base salary, bonus potential, and a comprehensive benefits package including health/dental/vision benefits, paid time off, retirement/401k, and Company Contribution plan. Additional benefits include life insurance, commuter benefit, short & long term disability, fitness reimbursement, FSA, tuition reimbursement, back-up daycare, tutoring & family support benefits, EAP/Work-Life assistance, and a holiday contribution program. For this role the base salary range is $50,000-$140,000. Compensation may vary outside of this range depending on a number of factors, including a candidate's education, experience, skills, and geographic location. Base pay is one part of the Total Compensation Package that is provided to compensate and recognize employees for their work.