Construction Project Administrator & Docs Lead

MWH Constructors, Inc.; Gresham, Northern (OR, KY); Hybrid; USD 39,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Dental plan

Vision plan

401(k) with company match

Paid holidays

Paid time off

Life insurance

AD&D

Job summary

MWH Constructors in Gresham, Oregon is seeking a qualified Project Administrator to support project teams. The role is based on-site with a 5:30 am to 2:00 pm schedule and involves document control, payroll and invoicing tasks, and coordination with project staff.

The position requires at least a high school diploma and two years of administrative experience, plus strong Microsoft Office skills. Preferred is a Bachelor's in Business Admin, with benefits including health plans, 401(k), and paid

Qualifications

• High school diploma or GED with at least 2 years administration experience.
• Proficient with Microsoft Office suite.
• Experience handling high-volume, multi-tasking administrative processes.
• Strong written and verbal communication skills.
• Strong organizational and time management abilities including meeting deadlines.
• Experience with accounting and budgeting systems.
• Familiarity with DOL Davis Bacon wage decisions.
• Proficient with MS Project, Excel, PowerPoint, Outlook and Word.
• Excellent attention to detail and accuracy.

Responsibilities

• Check in and scan all entrants at project site security checkpoint.
• Assist Contract Manager with payroll reports processing (certified payroll).
• Assist Project Controls Manager with monthly client billings.
• Verify vendor and subcontractor invoices against POs/WO and advise on payments.
• Print badges for new site employees during Monday/Thursday orientations.
• Prepare weekly commute reporting and other data accuracy.
• Assist Project Controls with detailed commitment data and labor productivity reports.
• Maintain project documents and refine document control procedures.
• Prepare and process project documents (transmittals, submittals, RFIs, reports, correspondence).
• Ensure logs and documentation follow submittal processes and timelines.
• Assist PMs with weekly project updates, travel, meetings, agendas, minutes, and contact lists.
• Submit orders for printed drawing sets as requested.
• Maintain tracking and reporting of project status and timelines.
• Other duties assigned.

Skills

Interpersonal communication

Organizational skills

Time management

Deadline-oriented

Attention to detail

Team collaboration

Verbal communication

Education

High school diploma or GED

Bachelor’s Degree in Business Administration preferred

Tools

CMiC

P6

MS Project

Easy Badge

PowerPoint

Outlook

Excel

Word

Job description

MWH Constructors in Gresham, Oregon is seeking a qualified Project Administrator to support project teams. The role is based on-site with a 5:30 am to 2:00 pm schedule and involves document control, payroll and invoicing tasks, and coordination with project staff.

The position requires at least a high school diploma and two years of administrative experience, plus strong Microsoft Office skills. Preferred is a Bachelor's in Business Admin, with benefits including health plans, 401(k), and paid