Project Administrator

MWH Constructors, Inc.; Gresham, Northern (OR, KY); On-site; USD 39,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Dental plan

Vision plan

401(k) with company match

Paid holidays

Paid time off

Life insurance

AD&D

Job summary

MWH Constructors in Gresham, Oregon is seeking a qualified Project Administrator to support project teams. The role is based on-site with a 5:30 am to 2:00 pm schedule and involves document control, payroll and invoicing tasks, and coordination with project staff.

The position requires at least a high school diploma and two years of administrative experience, plus strong Microsoft Office skills. Preferred is a Bachelor's in Business Admin, with benefits including health plans, 401(k), and paid

Qualifications

• High school diploma or GED with at least 2 years administration experience.
• Proficient with Microsoft Office suite.
• Experience handling high-volume, multi-tasking administrative processes.
• Strong written and verbal communication skills.
• Strong organizational and time management abilities including meeting deadlines.
• Experience with accounting and budgeting systems.
• Familiarity with DOL Davis Bacon wage decisions.
• Proficient with MS Project, Excel, PowerPoint, Outlook and Word.
• Excellent attention to detail and accuracy.

Responsibilities

• Check in and scan all entrants at project site security checkpoint.
• Assist Contract Manager with payroll reports processing (certified payroll).
• Assist Project Controls Manager with monthly client billings.
• Verify vendor and subcontractor invoices against POs/WO and advise on payments.
• Print badges for new site employees during Monday/Thursday orientations.
• Prepare weekly commute reporting and other data accuracy.
• Assist Project Controls with detailed commitment data and labor productivity reports.
• Maintain project documents and refine document control procedures.
• Prepare and process project documents (transmittals, submittals, RFIs, reports, correspondence).
• Ensure logs and documentation follow submittal processes and timelines.
• Assist PMs with weekly project updates, travel, meetings, agendas, minutes, and contact lists.
• Submit orders for printed drawing sets as requested.
• Maintain tracking and reporting of project status and timelines.
• Other duties assigned.

Skills

Interpersonal communication

Organizational skills

Time management

Deadline-oriented

Attention to detail

Team collaboration

Verbal communication

Education

High school diploma or GED

Bachelor’s Degree in Business Administration preferred

Tools

CMiC

P6

MS Project

Easy Badge

PowerPoint

Outlook

Excel

Word

Job description

Current job opportunities are posted here as they become available.

MWH is a leading water and wastewater treatment-focused general contractor in the US with a rich history dating back to the 19th century. Fueled by the mission of Building a Better World, our teams are rapidly growing across the nation.

As a company committed to our team's well-being and growth, we offer a supportive work environment, opportunities for advancement, and the chance to contribute to a mission that shapes the future. Your expertise and ambition are valued here.

The work we do matters. The critical systems infrastructure we build changes lives, betters' communities, and improves ecosystems. If you're passionate about this, we want to hear from you!

About the Role

MWHis currently seeking a qualified Project Administrator to provide support on projects. This position is located in Gresham, Oregon.

work schedule will be 5:30 am - 2:00 pm

Essential Functions

• Responsible for checking in and scanning everyone who enters the project site at security checkpoint.
• Assist Contract Manager with receiving, reviewing, archiving and distributing certified payroll reports in both electronic and paper format.
• Assist Project Controls Manager with preparing monthly billings to clients.
• Regularly review and verify vendor and subcontractor invoices. Compare against purchase orders/work orders and recommend for payment.
• Print badges for all new to site employees on Monday and Thursday orientation sessions.
• Prepare weekly commute reporting and other data ensuring accuracy.
• Assist Project Controls manager with preparing detailed commitment data and labor productivity reports.
• Create, receive, log, track, retrieve, archive, and distribute documents, in both electronic and paper format. Maintain and refine project document control procedures and train other staff as needed.
• Prepare and process project documents such as transmittals, submittals, requests for information, reports and correspondence for distribution and submittal with the correct documentation parameters to meet the project submittal requirements including project closeouts.
• Maintain documentation to ensure the project team is following the document submittal process and timeline. Includes completing and resolving quality review comments, client review comments, constructability review comments, and other project input through the administration of appropriate logs and documentation.
• Assist PMs with other administrative duties such as preparing weekly project updates and reporting, arranging travel, scheduling meetings, preparing meeting agendas, taking and distributing meeting minutes, documenting, tracking, following-up and closing-out action items, creating and distributing contact lists, PowerPoint presentations, etc.
• Prepare and submit orders for printed drawing sets as requested by the Project Team.
• Maintain tracking and reporting of project status and timelines.
• Other duties assigned.

Basic Qualifications

• High school diploma or GED and a minimum of two years’ experience in an administration role.
• Extensive experience working with Microsoft office
• Experience working with high volume, multi-tasked administration processing activities.
• Effective interpersonal and communication skills, both written and verbal.
• Sound organizational and time management skills, including ability to meet deadlines.
• Experience and knowledge of accounting and budgeting systems and practices.
• Experience and knowledge of DOL Davis Bacon
• Experience in the use of Microsoft Office Suite including PowerPoint, Outlook, Microsoft Project, Excel and Word applications.
• Excellent attention to detail and accuracy.

Preferred Qualifications

• Bachelor’s Degree in Business Administration preferred. Equivalent combination of experience and training may be substituted.
• 5+ years of experience in a related project coordination role.
• Previous experience with project management software including CMiC, P6 and/or MS Project and Easy Badge software's.
• Experience in the construction industry.
• Group health & welfare benefits including options for medical, dental and vision
• 100% Company Paid Benefits: Employee Life Insurance & Accidental Death & Dismemberment (AD&D), Spouse and Dependent Life & AD&D, Short Term Disability (STD), Long Term Disability (LTD), Employee Assistance Program and Health Advocate
• Voluntary benefits at discounted group rates for accidents, critical illness, and hospital indemnity
• Flexible Time Off Program (includes vacation and personal time)
• Paid Sick and Safe Leave
• Paid Parental Leave Program
• 10 Paid Holidays
• 401(k) Plan (company matching contributions up to 4%).
• Employee Referral Program

Compensation

• The anticipated compensation for this position is $28.00 - 38.00/ hour depending on previous experience.

MWH Constructors is a global project delivery company in heavy civil construction with a focus on water and wastewater treatment infrastructure. With the ultimate goal of delivering maximum value to clients and their local communities, MWH Constructors provides single-source, integrated design and construction services through a full range of project delivery methods. Incorporating industry-leading preconstruction and construction services, the Company’s multi-disciplined team of engineering and construction professionals delivers a wide range of projects, including new facilities, infrastructure improvement and expansion, and capital construction services.

Equal Opportunity Employer, including disabled and veterans.

Please note that all positions require pre-employment screening, including drug and background check, as a condition of employment.