Construction Project Administrator

BirdDogHR; Wichita, Northern (KS, KY); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Floyd Construction Corporation in Wichita, KS seeks a Construction Project Administrator to support project and office administration across multiple construction sites.

The role entails processing submittals, RFIs, change orders, and purchase orders, maintaining cost tracking, and ensuring OSHA safety practices are followed. A detail-oriented coordinator will communicate with field crews, engineers, and subcontractors to keep projects on schedule and compliant.

Qualifications

• Subject matter expert for project and office administration software
• Demonstrate understanding of government contracts and processes
• Attend and document all necessary Job Progress meetings

Responsibilities

• Submittals & RFIs: formal processing, logging, and tracking
• Closeout Packages: assemble manuals and as-builts for handover
• Subcontracts: prepare agreements, verify licenses, track documents
• Purchase Orders: generate, issue, and track raw materials orders
• Change Orders: maintain master log and document field-directed work
• Job Cost: support management with cost reporting interpretation
• Payment Applications: assist PMs with review, coding, and organization
• Communication: clear verbal and written updates with teams and vendors

Skills

MS 365

ProCore

Communication

Tools

Dropbox

DocuSign

ADP

ProCore

Job description

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Company: Floyd Construction Corporation

Job Title: Construction Project Administrator

Employment type: Full-Time, Hourly

Reports to: General Manager

Company mission:

To maintain high standards of integrity, reliability, and excellence. At Floyd Construction, we are passionate about providing quality construction services on-time and within budget.

Company principles:

People: People are our #1 Priority

Integrity: We are clear, honest and trustworthy

Excellence: We deliver exceptional results with humility

Reliability: We are committed and consistently dependable

Performance competencies & responsibilities:

Construction & project management support

• Proficient in MS 365, ProCore and other technology for keeping track of job progress and effective communication (FCC and Subcontractors)
• Subject matter expert for project and office administration software: Dropbox, DocuSign, ADP, ProCore etc.
• Demonstrate understanding of government contracts and processes
• Attend and document all necessary Job Progress meetings

Project Documentation & Compliance Management

• Submittals & RFIs: Formally process, log, and track Requests for Information (RFIs) and equipment submittals (e.g., HVAC units, switchgear, piping materials) between field crews, engineers, and general contractors.
• Closeout Packages: Assemble final Operation & Maintenance (O&M) manuals, warranty documentation, and as-built drawings for project handover.
• Subcontracts: Prepare subcontract agreements, track insurance certificates, verify licensing requirements, and ensure all compliance documents are current
• Purchase Orders (POs): Generate, issue, and track purchase orders for raw materials, conduit, piping, and fixtures based on project estimator takeoffs.
• Change Orders: Maintain the master change order log, ensuring all field-directed work is documented and submitted for approval.
• Job Cost : Ability to support Project Management team with job cost reporting interpretation
• Payment Applications : support project managers with review, coding, and organization

Communication

• Receive and follow instructions and communicate with co-workers, supervisors and subcontractors
• Provide clear verbal and written communication regarding all job-related work
• Active listening/comprehension to effectively respond to job-related scenarios (FCC & Subcontractors)
• Serve as a central point of contact for administrative project questions, document requests, and updates
• Communicates proactively with project teams and vendors to keep deliverables on schedule and resolve issues before they escalate
• Monitor upcoming projects for bid and inform Project Management team
• Stay on task when working on projects with or without supervision
• Complete assigned tasks with accuracy and efficiency by or before deadlines given
• Manages daily and weekly workflows efficiently through structured planning, organized documentation, and proactive deadline tracking
• Actively seeks out missing information from subcontractors, vendors, and internal teams to keep items moving
• Stays ahead of critical tasks by scheduling reminders, preparing documents early, and resolving issues before they escalate

Health & Safety expertise

• Complete OSHA 10 Certification
• Understand Occupational Safety and Health Administration (OSHA) standards
• Understand Interim Life Safety Measures (ILSM)

Other job-related duties as assigned

We are an equal opportunity employer.
Women, minorities, veterans and individuals with
disabilities are encouraged to apply.