Construction Project Administrator

Floyd Construction Corporation; Wichita (KS); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Company Paid Short Term Disability보험

Company Paid Life and Accidental Death

Retirement Plan – 401(K) with 3% Safe

Job summary

Floyd Construction is seeking an experienced Administrative Project Assistant to support our construction management team in Wichita, KS. You will assist with project administration, documentation, and coordination among field crews, engineers, and general contractors.

Ideal candidates have 3–5 years in construction administration, reading drawings, and proficiency with Procore and related PM software. This role offers competitive benefits and the chance to contribute to multiple fast-paced

Qualifications

• 3–5 years of administrative experience within the construction industry.
• Experience supporting a private construction company ($20MM–$100MM range ideal).
• Ability to read construction drawings, specs, and submittal sheets.
• Excellent written and verbal communication with field crews, vendors, and executives.
• Strong attention to detail and organizational skills; audit-ready documentation.
• Procore, Bluebeam or similar construction PM software proficiency.

Responsibilities

• Support project management with administration, cost reporting insights, and scheduling.
• Process, log, and track RFIs, submittals, and change orders across teams.
• Prepare subcontract documents, insurance certificates, and compliance files.
• Generate and track POs for materials and fixtures; manage cost-related records.
• Assist with closeout packages including manuals and warranty docs.
• Communicate clearly with vendors, subcontractors, and internal teams to keep on schedule.

Skills

MS 365

ProCore

Communication

Project management

Tools

Dropbox

DocuSign

ADP

ProCore

Job description

To maintain high standards of integrity, reliability, and excellence. At Floyd Construction, we are passionate about providing quality construction services on-time and within budget.

Company principles:

People: People are our #1 Priority

Integrity: We are clear, honest and trustworthy

Excellence: We deliver exceptional results with humility

Reliability: We are committed and consistently dependable

Performance competencies & responsibilities:

Construction & project management support

• Proficient in MS 365, ProCore and other technology for keeping track of job progress and effective communication (FCC and Subcontractors)
• Subject matter expert for project and office administration software: Dropbox, DocuSign, ADP, ProCore etc.
• Demonstrate understanding of government contracts and processes

Project Documentation & Compliance Management

• Submittals & RFIs: Formally process, log, and track Requests for Information (RFIs) and equipment submittals (e.g., HVAC units, switchgear, piping materials) between field crews, engineers, and general contractors.
• Closeout Packages: Assemble final Operation & Maintenance (O&M) manuals, warranty documentation, and as-built drawings for project handover.

• Subcontracts: Prepare subcontract agreements, track insurance certificates, verify licensing requirements, and ensure all compliance documents are current
• Purchase Orders (POs): Generate, issue, and track purchase orders for raw materials, conduit, piping, and fixtures based on project estimator takeoffs.
• Change Orders: Maintain the master change order log, ensuring all field-directed work is documented and submitted for approval.

Job Cost: Ability to support Project Management team with job cost reporting interpretation

Payment Applications: support project managers with review, coding, and organization

Communication

• Receive and follow instructions and communicate with co-workers, supervisors and subcontractors
• Provide clear verbal and written communication regarding all job-related work
• Active listening/comprehension to effectively respond to job-related scenarios (FCC & Subcontractors)
• Serve as a central point of contact for administrative project questions, document requests, and updates
• Communicates proactively with project teams and vendors to keep deliverables on schedule and resolve issues before they escalated
• Monitor upcoming projects for bid and inform Project Management team

• Stay on task when working on projects with or without supervision
• Complete assigned tasks with accuracy and efficiency by or before deadlines given
• Manages daily and weekly workflows efficiently through structured planning, organized documentation, and proactive deadline tracking
• Actively seeks out missing information from subcontractors, vendors, and internal teams to keep items moving
• Stays ahead of critical tasks by scheduling reminders, preparing documents early, and resolving issues before they escalated

Health & Safety expertise

• Complete OSHA 10 Certification
• Understand Occupational Safety and Health Administration (OSHA) standards
• Understand Interim Life Safety Measures (ILSM)

Other job-related duties as assigned

Job Requirements:

• 3-5 years of administrative experience within the construction industry
• Prior experience in a private construction company ($20MM–$100MM range ideal)
• Basic ability to navigate and read construction drawings, spec books, and submittal sheets is highly preferred.
• Exceptional written and verbal communication skills; comfortable interacting with field foremen, union stewards, vendors, and corporate executives alike.
• Strong attention to detail
• Proficiency with construction project management software (e.g., Procore, Bluebeam, etc.)
• High organizational aptitude necessary to manage \ moving documents across multiple concurrent fast-tracked projects.
• Experience supporting multiple active jobs and partnering with Project Managers/field teams
• Strong organizational skills with the ability to maintain audit ready‑ documentation

Compensation and Benefits:

• Company Paid Short Term Disability Insurance
• Company Paid Life and Accidental Death Insurance
• Retirement Plan – 401(K) with 3% Safe Harbor