Construction Project Administrator

Conti Federal; South Dakota; On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Life insurance

401(k) matching

EAP and wellness programs

Job summary

Conti Federal Services is seeking a Project Administrator to ensure project documentation is complete and properly filed. You will enter subcontracts, purchase orders, and change orders into ERP and PM systems, and prepare documents for client submissions to support accurate payments.

The role requires strong organizational skills, experience with project documentation and invoicing, and familiarity with payroll processing tools.

Qualifications

• US citizen required for security clearance.
• Experience with RMS and NAVFAC eCMS systems preferred.
• Experience with Bluebeam for markup drawings preferred.
• Familiarity with certified payroll processing preferred.
• Strong time management and organizational skills required.
• Proficient in MS Office (Word, Excel, PowerPoint) preferred.

Responsibilities

• Assist Project Management in processing and tracking paperwork (submittals, RFIs, invoices, pay applications, subcontract agreements, purchase orders, labor cost reports).
• Receive, voucher and reconcile invoices accurately.
• Document and submit receivables, quantities, extras, change orders, and claims for timely invoicing and cash flow maximization.
• Finalize monthly invoices with the Project Manager.
• Prepare submissions for as-builts, vouchers, extras, and claims and follow up for income collection.
• Maintain a comprehensive, orderly project file system and ensure filing compliance.
• Ensure documentation is clear and concise for all departments.
• Support execution of required documentation for clients, subcontractors, and internal procedures.
• Collaborate with Accounting to set up jobs in the system timely.
• Maintain meeting minutes and follow up on action items.
• Assist submittal process including drawings and certifications to avoid delays.
• PerformOther duties as assigned.

Skills

Time management

Organizational skills

MS Office proficiency

Tools

Bluebeam

MS Office

Job description

Conti Federal Services is seeking a Project Administrator to ensure project documentation is complete and properly filed. You will enter subcontracts, purchase orders, and change orders into ERP and PM systems, and prepare documents for client submissions to support accurate payments.

The role requires strong organizational skills, experience with project documentation and invoicing, and familiarity with payroll processing tools.