Construction Procurement Manager

Utopiadesign; United States; Remote; USD 90,000 - 140,000; Full time

Benefits offered by this job

Fully remote role

Flexible location

Job summary

Utopiadesign is seeking a Construction Procurement Manager to own the tender process from package assembly to contractor selection. You will work with project managers, design teams, and estimators to ensure competitive, well-documented bids.

Responsibilities include managing RFPs/ITTs, building contractor shortlists, and driving audits and negotiation of terms. This is a fully remote role enabling work across multiple projects.

Qualifications

• Bachelor's degree or higher in a related field
• 5–10 years in tendering, procurement, or contracts within construction
• Ability to read drawings, specifications, and BOQ
• Experience drafting RFPs/ITTs and reviewing subcontract terms
• Proven negotiation of price and terms with contractors
• Advanced Excel skills for bid comparisons and trackers
• Fluent English, additional languages a plus for international sourcing
• Comfortable working remotely across multiple projects

Responsibilities

• Assemble tender packages with PM, design/technical, and Estimating teams.
• Build/maintain contractor lists and grow database through market research.
• Issue RFPs/ITTs, handle queries and maintain audit trails.
• Coordinate site visits, collect quotations, ensure timely submissions.
• Negotiate commercial terms with shortlisted contractors.
• Prepare bid comparison tables with Estimators and present recommendations.
• Support handover from tender award to contract execution.
• Maintain tender registers and files in an auditable way

Skills

Tendering experience

Procurement experience

Contracts negotiation

BOQ interpretation

Excel skills

Fluent English

Remote work

Education

Bachelor's degree in Civil Engineering, Construction Management, Quantity Surveying, Architecture, or a related field

Job description

We're looking for a Construction Procurement Manager to own the full tendering process for our construction projects — from assembling tender packages to negotiating with contractors and building bid comparisons. Working closely with Project Managers, the Design/Technical team, and Estimators, you'll make sure every project gets a competitive, well-documented set of bids and the right contractor for the job.

Responsibilities

• Assemble complete tendering packages for construction works together with the Project Manager, design/technical, and estimating departments (drawings, Bills of Quantities, contract drafts, Requests for Proposals).
• Build and maintain long lists and shortlists of potential contractors per trade/scope, and continuously grow the contractor database through market research and networking.
• Issue RFPs/ITTs, manage contractor queries and clarifications throughout the tender period, and keep a clear audit trail of all tender correspondence.
• Interact directly with contractors and suppliers: coordinate site visits, collect quotations, and follow up to ensure complete, comparable, on-time submissions.
• Negotiate commercial terms, pricing, and key contract conditions with shortlisted contractors.
• Prepare bid comparison / leveling tables together with the Estimators department, and present clear, well-documented recommendations for contractor selection.
• Support the Project Manager and Procurement department in the handover from tender award to contract execution.
• Maintain tender registers, trackers, and files in an organized and auditable way.

Requirements

• Bachelor's degree in Civil Engineering, Construction Management, Quantity Surveying, Architecture, or a related field.
• 5 to 10 years of experience in tendering, procurement, or contracts within construction, fit-out, or general contracting.
• Strong ability to read and interpret construction drawings, specifications, and Bills of Quantities (BOQ).
• Hands‑on experience drafting Requests for Proposals/Invitations to Tender and reviewing subcontractor/contract terms.
• Proven track record negotiating price and commercial terms with contractors or suppliers.
• Advanced Excel skills (bid comparison / leveling tables, trackers).
• Fluent English, written and spoken (additional languages a plus for international sourcing).
• Comfortable working remotely and independently across multiple concurrent projects.

Benefits

• Full ownership of the tendering process rather than a narrow slice of it — exposure to the complete cycle from package assembly to contract award.
• Work across a portfolio of construction and fit-out projects, with direct interaction with project managers, designers, estimators, and a wide network of contractors.
• Fully remote role with flexibility on location.
• A company actively investing in building out a proper procurement/tendering function rather than leaving it to already‑stretched PMs