Procurement & Project Manager

Flipspaces Design Labs; New York (NY); On-site; USD 90,000 - 150,000; Full time

Benefits offered by this job

Bonus based on performance

Paid time off

Job summary

Flipspaces Design Labs is looking for a capable Procurement & Project Manager to lead delivery for commercial design-build projects across office interiors, warehousing facilities, and multifamily developments.

You will anchor the end-to-end construction procurement process, including BOQ creation, bid management, and subcontractor onboarding, while also leading on-site execution across multiple trade scopes.

Qualifications

• Preconstruction & BOQ development required.
• Review construction drawings, scope briefs, and design intent to prepare trade-wise BOQs.
• Assist in defining scope splits between GC, trades, and OFOI/OFVI items.
• Conduct quantity take-offs and coordinate with estimators for budget development.
• Participate in early-stage design reviews to advise on construction feasibility and cost.
• Float RFQs/RFPs to vetted local GCs, subcontractors, and suppliers.
• Lead pre-bid meetings and site visits for bidder alignment.
• Conduct commercial comparisons, scope qualification, and risk flagging.

Responsibilities

• Lead Tendering & Trade Bidding activities.
• Oversee Procurement Execution and purchasing aligned with project timelines.
• Manage On-Site Project Management and coordination across trades.
• Coordinate with GC and subs for phased execution and safety compliance.
• Track delivery schedules and submittals for materials and equipment.
• Ensure compliance with insurance, licensing, and onboarding requirements.
• Conduct weekly site meetings and manage site-level coordination.
• Flag bottlenecks and resolve issues across civil, interior, MEP, and specialty systems.

Skills

Preconstruction & BOQ Development

Trade bidding & RFQ management

Budgeting & cost analysis

Vendor & subcontractor management

Construction feasibility assessment

Schedule coordination

Site coordination & meetings

Strong communication skills

Education

Bachelor's degree in Civil Engineering or Construction Management

Architecture-related background

Tools

Procore

Bluebeam

AutoCAD

MS Project

Job description

Role Summary

We are hiring a capable and experienced

Job Description

Job Description

Benefits

• Bonus based on performance
• Paid time off

Role Summary

We are hiring a capable and experienced Procurement & Project Manager to lead delivery for commercial design-build projects across office interiors, warehousing facilities, and multifamily developments. This role will anchor the end-to-end construction procurement process, including BOQ creation, bid management, and subcontractor onboarding, while also leading on-site execution across multiple trade scopes.

Key Responsibilities

2. Tendering & Trade Bidding

3. Procurement Execution

4. On-Site Project Management

Types of Projects Involved:

Required Qualifications & Skills:

• Preconstruction & BOQ Development
• Review construction drawings, scope briefs, and design intent to prepare trade-wise BOQs
• Assist in defining scope splits between GC, trades, and OFOI/OFVI items
• Conduct quantity take-offs and coordinate with estimators for budget development
• Participate in early-stage design reviews to advise on construction feasibility and cost
• Float RFQs/RFPs to vetted local GCs, subcontractors, and suppliers
• Lead pre-bid meetings and site visits for bidder alignment
• Conduct commercial comparisons, scope qualification, and risk flagging
• Negotiate pricing and finalize vendor/trade packages with clarity on deliverables
• Issue work orders and purchase orders aligned with agreed timelines and payment terms
• Coordinate long-lead item procurement in sync with project critical path
• Track delivery schedules and submittals for materials, finishes, and equipment
• Ensure compliance with insurance, licensing, and project-specific onboarding requirements
• Manage or coordinate with GC and subs for phased execution across site
• Conduct weekly site meetings, track progress against Gantt charts, and manage site-level coordination
• Flag and resolve execution bottlenecks across trades including civil, interior, MEP, and special systems
• Ensure safety compliance, quality control, and documentation management
• Own the punch-out process and assist with commissioning/handover documentation
• Corporate office interiors (tenant improvements & shell-to-core)
• Warehouse and logistics hubs (light industrial buildouts)
• Multifamily housing (amenities, lobbies, and back-of-house)
• Adaptive reuse and mixed-use developments (where applicable)
• Bachelor's degree in Civil Engineering, Construction Management, Architecture, or related field
• 5–10 years of project execution and procurement experience in the U.S. commercial construction market
• Strong grasp of CSI trade divisions, subcontracting structures, and building systems
• Proficiency in construction tools (Procore, Bluebeam, AutoCAD, MS Project, etc.)
• Understanding of building code, permit processes, and union/non-union execution models
• Strong vendor network and subcontractor management capabilities
• Excellent communication, documentation, and conflict-resolution skills