Construction Practice Assistant

Hinckley Allen; Hartford (CT); On-site; USD 55,000 - 60,000; Full time

Job summary

Hinckley Allen is seeking a Practice Assistant to join our Construction Practice Group in Hartford, CT. The role supports staff and attorneys, with back-up coverage for other groups as needed.

The position requires an Associate's degree or equivalent experience, 1–2 years of admin work, and proficiency with Windows and Microsoft Office. Strong communication and proofreading skills are essential.

Qualifications

• Associate degree required or equivalent years of experience.
• 1–2 years of administrative assistant or related experience required.
• Proficiency in Windows and Microsoft Office; iManage experience preferred.
• Strong written and verbal communication and attention to detail.
• Ability to proofread and edit documents for grammar and formatting.
• Ability to organize, prioritize many tasks and meet deadlines.

Responsibilities

• Performs essential support functions for the Construction Practice Group.
• Assists in preparing client documents, formatting and proofreading.
• Manages opening of new client files and maintains file retention systems.
• Conducts legal research for attorneys as needed.
• Maintains databases and client information within the group.

Skills

Communication

Attention to detail

Organization

Proofreading

Time management

Education

Associate degree

Tools

Microsoft Office

iManage

Windows OS

Job description

Hinckley Allen is seeking a Practice Assistant to join our Construction Practice Group in our Hartford, CT office. The Practice Assistant is responsible for supporting staff and attorneys within the Construction Practice Group. They also provide auxiliary support to the other Practice Groups when called upon. The Practice Assistant contributes to the success of the Firm by performing tasks accurately and in an efficient manner.

Essential Duties and Responsibilities:

• Performs critical support functions for legal practitioners working in a wide variety of practice specialties.
• Assists in the preparation of client documents, including formatting and proofreading documents.
• Assists in opening new client files, manages the retention of client files and maintains the warehouse system for the Construction Practice Group.
• Conducts legal research for attorneys as needed.
• Updates and maintains databases such as mailing lists, contact lists and client information for the Construction Practice Group.
• Performs a variety of general administrative and clerical office duties for the Construction Practice Group, including making photocopies, scanning documents, faxing documents, etc.
• Assists in providing back-up coverage for other team members, including Reception and Office Services.
• Observes confidentiality in all client and firm matters.

Knowledge, Skills and Abilities Required:

• Associate’s degree required or equivalent years of experience
• Minimum of one to two years of administrative assistant experience or other relevant work experience required.
• Proficiency in current versions of Windows and the Microsoft Office Suite of products required; experience with document management systems (iManage) highly preferred.
• Strong written and verbal communication and attention to detail required.
• Ability to proofread and perform minor editing of typed material for grammatical, typographical, punctuation or spelling errors.
• Interpersonal skills necessary in order to communicate and follow the instruction effectively from a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Ability to operate, maintain and stock supplies for office equipment including photocopy machines.
• Work occasionally requires a high level of mental effort and strain when performing a high volume of clerical tasks and performing other essential duties.
• Ability to retrieve and distribute files, mail, written documents or office supplies weighing up to 50 pounds and ability to retrieve and replace objects from shelves of up to 8 feet high.
• Work may require irregular hours and occasionally require more than 40 hours per week to perform the essential duties of the position. Must be reliable and flexible.

Salary Range: $55,000-$60,000. The specific compensation for this role will be determined based on education, experience, location and skill set of the individual selected for the position.