Construction PM Admin & Contracts Specialist

WILMOT MODULAR STRUCTURES, INC.; White Marsh (MD); On-site; USD 4,408,000 - 4,684,000; Full time

Job summary

Wilmot Modular Structures Inc. in White Marsh, MD seeks an Administrative Contracts Specialist to support construction services by preparing subcontracts, purchase orders, change orders, RFIs, product and data submittals, bid documents, and related materials.

You will assist the Project Management Administrative Supervisor. Responsibilities include preparing safety documentation, tracking permits, updating O&M manuals, coordinating with the factory on offline dates, monitoring production

Qualifications

• Associates degree in Business Management, Business Administration, Construction Management or 5 years of construction-related admin experience.
• Minimum 3 years of contract and project management experience in leasing, logistics, or construction.
• Salesforce or other CRM proficiency required.
• Procore proficiency a plus.
• MS Office (Excel/Word/Outlook) proficiency essential.
• Excellent written and verbal communication with multiple stakeholders.

Responsibilities

• Prepare and submit safety and security documentation for site access on projects.
• Track permits with Project Engineer and coordinate responses.
• Update and maintain O&M manuals.
• Coordinate with the factory to schedule offline dates for sales and lease projects.
• Monitor factory production schedules and perform on-site quality checks 2–3 times per month.
• Submit product and data submittals as required.
• Coordinate debrief meetings and prepare minutes.
• Maintain AHA safety documentation and site-specific updates.
• Update customer portal information for site requirements.
• Maintain Salesforce records for PM site visits and cases.
• Assist with AIA forms, lien releases, and progress billings.
• Onboard new subcontractors, collecting insurance certificates and W-9s.
• Ensure compliance with all policies and procedures.

Skills

Communication skills

Attention to detail

Team collaboration

Education

Associate degree

Tools

Salesforce

Procore

MS Office

Job description

Wilmot Modular Structures Inc. in White Marsh, MD seeks an Administrative Contracts Specialist to support construction services by preparing subcontracts, purchase orders, change orders, RFIs, product and data submittals, bid documents, and related materials.

You will assist the Project Management Administrative Supervisor. Responsibilities include preparing safety documentation, tracking permits, updating O&M manuals, coordinating with the factory on offline dates, monitoring production