Construction Phase Services Administrator - Arlington, VA

GHT Limited; Arlington (VA); Híbrido; USD 42 000 - 58 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Hybrid work

Medical plan subsidies

Dental plan subsidies

Vision plan subsidies

401(k) plan with company contributions

Performance-based bonuses

Training and mentoring opportunities

Company events

Resumo da oferta

GHT Limited is seeking an administrative support specialist to assist with construction phase services, focusing on RFIs and Submittals, tracking requirements, and ensuring timely responses. The role supports both internal teams and clients from a fast-paced corporate marketing/administrative group.

Hybrid work is available after onboarding, with opportunities for training, mentoring, and performance-based bonuses. Must be authorized to work in the United States; E‑Verify participating employer.

Qualificações

• High school diploma or equivalent + 2 years related experience
• Knowledge of RFI/Submittal processes
• Familiarity with administrative and clerical procedures
• Experience with Windows-based software (Word/Outlook/Excel); Newforma/Procore preferred

Responsabilidades

• Process all incoming/outgoing RFIs and Submittals.
• Track client requirements for RFIs/Submittals.
• Escalate critical/path items and past-due issues.
• Provide training on RFIs/Submittals to staff.
• Run status reports for RFIs/Submittals.
• Provide administrative/phone support as needed.

Conhecimentos

RFI/Submittal process

Administrative procedures

Microsoft Word/Outlook/Excel

Multi-line phone handling (Teams)

Written and verbal communication

Independent work

Team collaboration

Formação académica

High school diploma/GED

Ferramentas

Newforma

Procore

Descrição da oferta de emprego

Reports to:

Director of Project Management & Administration

Must be authorized to work in the United States without need for current or future visa sponsorship/visa transfer

FLSA Status: Non-Exempt (Eligible for Overtime)

About GHT

With over 60 years of successful MEP design experience, GHT is one of the largest MEP engineering consulting firms in the DC Metro area, and we are growing. Our LEED Gold certified office is close to the Ballston Metro in the heart of Arlington, Virginia. In addition, we've recently opened a new office in Charlotte, NC. We provide an exceptional career experience through compensation, benefits, flexibility, and career opportunities:

• Hybrid work environment after initial onboarding period
• Generous subsidies for national medical plan options with Cigna + subsidized dental and vision plans + extra insurance options
• Paid Time Off (PTO), plus core and flexible holidays (Ask us about our holiday break!)
• 401(k) plan with company contributions
• Opportunities to earn performance-based bonuses throughout the year
• On-site leadership offering training and mentoring opportunities
• True career progression in your area of specialty with a chance to train, develop, and mentor others
• Personal and professional recognition; and
• Company-sponsored events, meals and refreshments in our renovated office

General Purpose

Provide accurate, detailed, timely construction phase services administrative support to internal and external clients as a member of the corporate marketing/administrative team in a fast-paced environment.

Tasks and Responsibilities

1. Process all incoming and outgoing RFIs and Submittals to ensure fulfillment of client and contractual responsibilities, including follow‑up on RFIs and Submittals to ensure that are being processed in a timely manner.
2. Track client requirements for RFIs and Submittals.
3. Escalate critical path items, discrepancies, and past‑due items to ensure accurate and timely response.
4. Provide training in responding to RFIs and Submittals to GHT staff.
5. Run status reports for RFIs and Submittals.
6. Provide administrative and phone support, as needed.

Education and Experience

1. High school diploma, GED, or international equivalent + 2 years of directly related experience (GHT will accept equivalent combinations of education and experience).
2. Working knowledge of RFI and Submittal process
3. Working knowledge of a variety administrative and clerical procedures.
4. Solid working knowledge of Windows‑based devices and software applications (Microsoft Word, Outlook, Excel). Preferred: Experience with construction and document management software (Newforma, ProCore, etc.)
5. Knowledge of client service principles and practices.
6. Accurately type 40 wpm.
7. Work relatively independently with only occasional need for supervision.
8. Manage a multi‑line phone system using Teams.
9. Communicate accurately, efficiently, and professionally in writing and verbally to internal and external clients.
10. Handle routine conflicts professionally, getting assistance as needed from management.
11. Take initiative to address potential issues and provide solutions.
12. Effectively organize and prioritize work; plan work to accomplish key items on time.
13. Prioritize work and information flow while seeking out missing information and attempting to resolve discrepancies and contradictory information.

Essential Functions

• See, hear and speak effectively, including distinguish colors and shapes.
• Use hands and dexterity to handle and move objects (typically less than 10 pounds).

Other Requirements/Notes

• GHT participates in E‑Verify.
• Must successfully complete pre‑employment background check and drug test.

NOTE: Compensation and job title/level is determined by a variety of factors, including experience, training, discipline, and technical skills.

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at Phone: [phone] Email: [e-mail]

Equal Opportunity Employer, including disabled and veterans.

GHT Limited ("GHT") is an Equal Opportunity Employer. GHT provides equal employment opportunities without regard to race, color, religion, sex, ethnic or national origin, ancestry, age, sexual orientation, gender identity, veteran status, disability, marital status, familial status, genetic information, pregnancy, childbirth or related medical condition including lactation, or any other basis protected by federal, state, or local law. This policy relates to all phases of employment, including, but not limited to, recruiting, employment, placement, upgrading, demotion or transfer, reduction of workforce and termination, rates of pay or other form of compensation, selection for training, the use of all facilities, and participation in all GHT-sponsored employee activities.

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