Operations Coordinator

Construction Management & Builders, Inc.; Beverly (MA); On-site; USD 52,000 - 74,000; Full time

Job summary

CM&B is seeking an organized Operations Coordinator to support our cross-functional teams across Operations, Legal, and Project Management. You will help keep contracts, insurance, and project documentation on track while ensuring compliance and smooth day-to-day operations.

In this role, you'll use Procore to manage project start-up and closeout, oversee subcontractor qualifications, and collaborate with field and office staff to keep priorities moving forward in a fast-paced

Qualifications

• 3+ years of experience in administrative support, operations, project coordination, or contract administration.
• Construction industry experience preferred.
• Strong organizational skills and exceptional attention to detail.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite and document management systems.
• Procore experience is a plus.
• Ability to balance multiple priorities in a fast-paced environment.
• A collaborative approach and ability to work effectively with both office and field personnel.

Responsibilities

• Coordinate and track owner contracts, insurance certificates, contract documentation, and executed agreements.
• Support contract workflows between Operations, Legal, Accounting, and Project Teams.
• Assist with company insurance programs, Builders Risk coverage, and bonding requirements.
• Use Procore to support project documentation, subcontractor/vendor information, and project start-up and closeout activities.
• Help manage ISNetworld (ISN) and Avetta compliance requirements and subcontractor qualifications.
• Collect and maintain subcontractor compliance documentation, including COIs, W-9s, safety manuals, licenses, insurance endorsements, and project-specific requirements.
• Maintain accurate information within CM&B's project management systems, including Procore and Billy.
• Participate in Operations and Safety Committee meetings as needed.
• Provide support for day-to-day office operations, including secondary front desk and reception coverage.
• Partner with both office and field teams to keep information moving and priorities on track.

Skills

Administrative support

Operations coordination

Contract administration

Document management

Communication skills

Microsoft Office

Team collaboration

Tools

Procore

ISNetworld (ISN)

Avetta

Billy

Document management systems

Job description

Description

Build Your Career with CM&B

CM&B is looking for an organized, proactive Operations Coordinator to join our team. This is a great opportunity for someone who enjoys working across departments, keeping details on track, and being part of the behind-the-scenes work that keeps a construction management company running efficiently.

This cross-functional position works closely with our Operations and Legal teams while supporting project teams, contract administration, safety and compliance processes, insurance and bonding, and day-to-day office operations.

What You'll Do

• Coordinate and track owner contracts, insurance certificates, contract documentation, and executed agreements.
• Support contract workflows between Operations, Legal, Accounting, and Project Teams.
• Assist with company insurance programs, Builders Risk coverage, and bonding requirements.
• Use Procore to support project documentation, subcontractor/vendor information, and project start-up and closeout activities.
• Help manage ISNetworld (ISN) and Avetta compliance requirements and subcontractor qualifications.
• Collect and maintain subcontractor compliance documentation, including COIs, W-9s, safety manuals, licenses, insurance endorsements, and project-specific requirements.
• Maintain accurate information within CM&B's project management systems, includingProcore and Billy.
• Participate in Operations and Safety Committee meetings as needed.
• Provide support for day-to-day office operations, including secondary front desk and reception coverage.
• Partner with both office and field teams to keep information moving and priorities on track.

Why CM&B?

At CM&B, People.Building is more than a tagline. We believe operational excellence starts with collaboration across our office and field teams and a culture that brings our people together.

If you're detail-oriented, enjoy variety, and want a role where you'll gain exposure to multiple sides of the construction business, we'd like to hear from you.

CM&B is an equal opportunity employer

Requirements

What We're Looking For

• 3+ years of experience in administrative support, operations, project coordination, contract administration, or a related area.
• Construction industry experience is preferred.
• Strong organizational skills and exceptional attention to detail.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite and document management systems.
• Procore experience is a plus.
• Ability to balance multiple priorities in a fast-paced environment.
• A collaborative approach and ability to work effectively with both office and field personnel.
• Professionalism, discretion, and the ability to handle confidential information.