Construction Operations Coordinator

Gspavement; Indianapolis (IN); Hybrid; USD 70,000 - 110,000; Full time

Job summary

Heartland Paving Partners in Indianapolis, IN, is seeking an Operations Manager to oversee the transition from contract award to field execution, coordinating with Operations, Estimating, Project Management, and Field Supervisors.

The role emphasizes organizing work orders, developing phasing plans, maintaining schedules, and ensuring documentation is complete and timely to maximize field productivity.

Qualifications

• 5-10 years of experience in construction operations, project coordination, scheduling, or a related role.
• Preferred experience working in a commercial construction, heavy civil, paving, utilities, or similar construction environment.
• Strong organizational and time management skills with the ability to manage multiple projects simultaneously.
• Excellent communication skills with the ability to work effectively with office personnel and field operations.
• Proficiency with Microsoft Office, particularly Excel, and experience using construction software.
• Strong attention to detail and commitment to data accuracy.

Responsibilities

• Manage the operational handoff of projects from award through field execution.
• Review and update project work orders to ensure all job information is complete, accurate, and ready for production.
• Create and maintain project phasing maps and work plans that allow field crews to execute projects efficiently and safely.
• Assist in developing and maintaining production schedules while helping optimize crew utilization across multiple projects.
• Coordinate with Operations, Estimating, Sales, and Field Supervisors to prioritize work and adjust schedules as project conditions change.
• Monitor project readiness by confirming required documentation, materials, permits, and other prerequisites are in place before work begins.
• Review project performance throughout execution and identify opportunities to improve estimating accuracy, scheduling efficiency, production methods, and overall job profitability.
• Maintain accurate project documentation within company software systems and ensure operational records remain current.
• Perform additional administrative and operational support duties as assigned.

Skills

Project coordination

Scheduling

Communication skills

Excel proficiency

Data accuracy

Tools

Microsoft Office

Construction software

Job description

Heartland Paving Partners in Indianapolis, IN, is seeking an Operations Manager to oversee the transition from contract award to field execution, coordinating with Operations, Estimating, Project Management, and Field Supervisors.

The role emphasizes organizing work orders, developing phasing plans, maintaining schedules, and ensuring documentation is complete and timely to maximize field productivity.