Construction Operations Assistant

DPS Group Global; Portland (OR); On-site; USD 42,000 - 64,000; Full time

Job summary

Arcadis is seeking a Construction Operations Assistant to support day-to-day field activities, logistics, and administrative tasks across the campus. You will interact with contractors, project managers, facilities personnel, and campus stakeholders to help keep construction moving smoothly and with minimal disruption.

This in-person role requires living in the Tualatin area or within commuting distance and a proactive, organized mindset to manage multiple tasks in a fast-paced environment.

Qualifications

• 3+ years of experience in construction coordination, facilities operations, project administration, or related field.
• Strong organizational and communication skills.
• Ability to manage multiple activities in a fast-paced environment.
• Proficiency with Microsoft Office, Teams, Outlook, Excel, and PowerPoint.
• Ability to work both in an office environment and on active construction sites.
• Valid driver's license.
• Ability to provide legal US work authorization documents required. Will consider US domestic travelers and relocation.

Responsibilities

• Site coordination and field support: conduct site walks to oversee construction activities and coordinate contractor access, deliveries, and movements.
• Construction notifications: prepare and distribute outage notices, road closure alerts, and logistics updates; track actions to completion.
• Site logistics: maintain campus logistics drawings, plan laydown areas, crane operations, and contractor parking; coordinate temporary trailers and storage.
• Utility shutdown coordination: update outage schedules and track impact.
• Reporting and administration: support meetings and maintain documentation.
• Contractor/stakeholder support: onboard and coordinate contractor activities; route issues through the chain of command.
• Provide outstanding customer service while representing the client.
• Other duties as assigned.

Skills

Construction coordination

Facilities operations

Project administration

Microsoft Office

Job description

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Arcadis APM is seeking a Construction Operations Assistant to support with day-to-day field, logistics, administrative and communication support to the campus Construction Coordinators. This is a field resource role, helping ensure construction activities across the manufacturing campus. In addition, to maintaining good property communication, track, document and coordinating any activity. It will require interaction with contractors, project managers, facilities personnel, building occupants, and campus stakeholders at the client’s company.

Proven success working under pressure, staying proactive, organized, action oriented, willing to take ownership of responsibilities to help keep the campus construction projects moving forward and minimal operation disruption.

This is an in-person role, and candidates will need to live in the Tualatin area or within commuting distance.

• Filed Coordination & Construction Support. Conduct Site walks to oversee construction activities. Coordinate contractors access, deliveries, material staging and equipment movement. Identify field conflicts, congestion concerns, Unsafe conditions, and impacts.
• Construction communication and notifications. Prepare and distribute construction notifications, outage notices, road closure alerts, and logistics updates. Prepare weekly project coordination reports. Track construction related actions and following until completion.
• Site logistics and operations coordination. Maintain campus logistics drawings for construction zones, road closures, crane operations, laydown areas, contractor parking, pedestrian detours, and equipment delivery routes to the campus. Coordinate temporary facility work trailers and temporary storage areas. Assist with planning and shutdown events.
• Utility shutdown and critical activity coordination. Update Utility outages, campus shutdown activities, maintain outage schedules, and impact tracking logs.
• Reporting, tracking and administrative support. support meetings and maintain meeting documentation.
• Contractor and stakeholder support. Assisting onboarding and coordination of contractor activities. Respond to company concerns, route issues to appropriate chain of command.
• Provide outstanding customer service to everybody, while representing the clients company.
• Other duties as assigned.

Qualifications & Experience:

• 3+ years of experience in construction coordination, facilities operations, project administration, or related field.
• Strong organizational and communication skills.
• Ability to manage multiple activities in a fast-paced environment.
• Proficiency with Microsoft Office, Teams, Outlook, Excel, and PowerPoint.
• Ability to work both in an office environment and on active construction sites.
• Valid driver's license.
• Ability to provide legal US work authorization documents required. Will consider US domestic travelers and relocation.

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.

Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year. Salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location.