Construction Office Manager & Bookkeeper (AI-Ready)

Yellow Horn Inc; Miami (FL); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Flexible Scheduling

Competitive Compensation

Careers Advancement

Job summary

Yellow Horn Inc. in South Florida is seeking an experienced Office Manager/Bookkeeper to serve as the operational hub, overseeing daily accounting and administrative operations and keeping every project moving smoothly through permitting, scheduling, subcontractor coordination, invoicing, and client updates.

Your responsibilities will include scheduling meetings, paying invoices, purchasing materials, managing properties, and maintaining office equipment.

Qualifications

• High school diploma or GED is required.
• Some college coursework is preferred.
• Previous experience as an Office Manager or similar role is preferred.
• Experience with QuickBooks, ADP, Buildium, and basic job costing is ideal.
• Excellent verbal and written communication skills are essential.
• Highly organized with strong time management and problem-solving abilities.

Responsibilities

• Oversee daily accounting and administrative operations, including scheduling meetings, paying invoices, and purchasing materials.
• Manage permitting, scheduling, subcontractor coordination, invoicing, and client updates.
• Prepare customer invoices and progress billing, including AIA documentation.
• Handle accounts receivable/payable and payroll processing through ADP.
• Coordinate vendor payments, purchasing, and project budgeting.
• Maintain organized project files, documentation, and tracking logs.
• Serve as the communications hub across clients, subcontractors, vendors, and team, including Spanish-speaking workers.
• Provide administrative support to the owner and contribute to process improvements.

Skills

Highly organized

Strong verbal & written communication

Initiative & problem-solving

Ability to implement systems

Education

High school diploma/GED

Some college

Tools

QuickBooks

Buildium

ADP

Microsoft Office

Excel

Google Sheets

Job description

Yellow Horn Inc. in South Florida is seeking an experienced Office Manager/Bookkeeper to serve as the operational hub, overseeing daily accounting and administrative operations and keeping every project moving smoothly through permitting, scheduling, subcontractor coordination, invoicing, and client updates.

Your responsibilities will include scheduling meetings, paying invoices, purchasing materials, managing properties, and maintaining office equipment.