Construction Office Manager Administrative Assistant

AVSAR CONSTRUCTION DEVELOPMENT INC; Los Angeles (CA); On-site; USD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking an Office Manager / Administrative Assistant to join their dynamic construction team. This role is vital for providing administrative support to Project Managers and Engineers, ensuring the smooth execution of bids and contracts. The ideal candidate will possess strong organizational skills, proficiency in Microsoft Office, and a positive attitude to foster collaboration within the team. With a commitment to excellence and innovation, this firm offers a vibrant work environment where your contributions will directly impact the success of construction projects. If you're ready to take the next step in your career, this opportunity is perfect for you.

Benefits

401K

Paid Time Off

Sick Leave

Holidays

Performance-based advancements

Opportunities for personal growth

Professional growth opportunities

Qualifications

• 3+ years of experience in the construction industry required.
• Proficiency in Microsoft Office is essential.

Responsibilities

• Manage the bid process and ensure compliance with contract requirements.
• Support subcontractors and maintain project documentation.

Skills

Microsoft Office (Excel, Word, Outlook)

Organizational Skills

Communication Skills

Team Collaboration

Analytical Abilities

Tools

Sage Database

Job description

Office Manager / Administrative Assistant – Construction

Location: Woodland Hills, California

Type of Employment: Full-time

About Us:

Join our dynamic construction team and contribute to our legacy of building excellence. Located in the heart of Woodland Hills, California, we are a leading construction firm committed to delivering top-notch projects with precision and professionalism. We pride ourselves on our collaborative work environment and our commitment to innovation and excellence.

Job Description:

As an integral part of our team, the Office Manager / Administrative Assistant will provide crucial administrative support to our Project Managers and Project Engineers, ensuring the seamless execution of bids and contracts. This role demands a blend of precision, reliability, and exceptional organizational skills to manage the bid process from initiation to closeout efficiently.

Responsibilities:

1. Lead and manage the entire bid process, ensuring compliance with customer contract requirements and maintaining effective communication with all stakeholders.
2. Provide comprehensive support to subcontractors, including bid solicitation, tracking, and qualification of proposals.
3. Maintain a detailed understanding of construction trades, managing office functions, and ensuring the accurate upkeep of the Sage database.
4. Create and manage Bid Binders, ensuring all project documentation is current and accessible.
5. Foster professional relationships with subcontractors, managing project closeouts, and securing all necessary documentation.
6. Support day-to-day office operations through filing, scanning, and phone coverage, among other duties.

Qualifications:

1. Minimum of 3 years of experience in the construction industry.
2. Previous experience as a Construction Office Manager / Bid Coordinator is highly valued.
3. Proficiency in Microsoft Office (Excel, Word, Outlook).
4. A positive attitude and strong team collaboration skills.
5. Exceptional organizational, self-motivation, and analytical abilities.
6. Excellent interpersonal and communication skills, with the confidence to engage with executive-level internal and external clients.
7. A proven ability to manage priorities and meet deadlines effectively.

Benefits:

1. Competitive salary with performance-based advancements.
2. Comprehensive benefits package including 401K, paid time off, sick leave, and holidays.
3. A vibrant, success-driven work environment with opportunities for personal and professional growth.

Join Us:

Embark on a rewarding career path with us and be a part of our success story. If you have the drive, skills, and experience we're looking for, we'd love to hear from you.

To Apply:

Please send your resume and a cover letter highlighting your relevant experience to our HR department ([e-mail]). Include "Office Manager / Administrative Assistant - Construction" in the subject line.