Construction Job Cost Coordinator

CEC FACILITIES LLC; Irving (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

CEC Facilities LLC in Irving, TX is seeking an Accounting/Administrative professional for full-time support in monthly billings, costs tracking, and file maintenance. You will collaborate with Accounts Payable to process vendor payments and help reconcile job costs, ensuring accuracy and compliance.

Ideal candidates have an Associate degree in Accounting or related field, 1–3 years of admin or accounting support experience, and familiarity with construction ERP systems such as COINS, Sage 300

Qualifications

• Associate's degree in Accounting, Business Administration, or related field preferred (or equivalent experience).
• 1-3 years of administrative or accounting support experience, preferably in construction or job cost environment.
• Basic understanding of accounting principles and job cost structure.
• Familiarity with construction ERP systems (e.g., COINS, Sage 300 CRE, Viewpoint, Procore) is a plus.
• Proficiency in Microsoft Excel and general office software.

Responsibilities

• Assist in the preparation of monthly progress billings, including compiling backup documentation and updating Schedule of Values (SOV).
• Track and organize subcontractor invoices, lien waivers, insurance certificates, and compliance documentation.
• Support change order processing by collecting and organizing supporting documents.
• Maintain accurate electronic and physical project files in accordance with company standards.
• Monitor and track retainage, ensuring proper documentation is received prior to payment processing.
• Coordinate with Accounts Payable to ensure timely and accurate processing of vendor and subcontractor payments.
• Assist with reconciliation of job cost reports and identify discrepancies for review by the Job Cost Accountant.
• Provide administrative support for audit requests.
• Communicate with subcontractors and internal teams to follow up on missing or incomplete documentation.
• Help ensure compliance with contract requirements and internal controls.
• Performs other related duties as assigned to ensure efficient and effective processes, completion of projects and smooth operation of department.

Skills

Attention to detail

Organizational skills

Communication skills

Teamwork

Education

Associate degree in Accounting or related field

Tools

Excel

COINS

Sage 300 CRE

Viewpoint

Procore

Job description

CEC Facilities LLC in Irving, TX is seeking an Accounting/Administrative professional for full-time support in monthly billings, costs tracking, and file maintenance. You will collaborate with Accounts Payable to process vendor payments and help reconcile job costs, ensuring accuracy and compliance.

Ideal candidates have an Associate degree in Accounting or related field, 1–3 years of admin or accounting support experience, and familiarity with construction ERP systems such as COINS, Sage 300