Job Cost Administrator - GMP

CEC Facilities; Irving (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

CEC Facilities is seeking a detail-oriented Job Cost Administrator to support the Job Cost Accountant and project teams in GMP contract billings. You will maintain project files, assist with billing, and ensure timely processing of cost data and subcontractor invoices.

The role requires 1–3 years of accounting support, familiarity with construction ERP systems, and strong Excel skills. Office-based position in Irving, TX with standard hours and potential overtime.

Qualifications

• Associate’s degree preferred (or equivalent experience).
• 1–3 years of administrative or accounting support experience, preferably in construction or job cost environment.
• Basic understanding of accounting principles and job cost structure.
• Familiarity with construction ERP systems (COINS, Sage 300 CRE, Viewpoint, Procore) is a plus.
• Proficiency in Microsoft Excel and general office software.

Responsibilities

• Assist in preparing monthly progress billings with backup documentation and SOV updates.
• Track and organize subcontractor invoices, lien waivers, insurance certificates, and compliance docs.
• Support change order processing with supporting documents.
• Maintain accurate electronic and physical project files per company standards.
• Monitor and track retainage; ensure proper documentation before payment.
• Coordinate with Accounts Payable for timely vendor/subcontractor payments.
• Assist with reconciliation of job cost reports and spot discrepancies.
• Provide administrative support for audit requests.
• Communicate with subcontractors and internal teams to follow up on missing docs.
• Ensure compliance with contract requirements and internal controls.
• Perform other duties to ensure efficient department operations.

Skills

Attention to detail

Organizational skills

Multitasking

Communication skills

Teamwork

Discretion with financials

Education

Associate’s degree in Accounting, Business Administration, or related field

Tools

COINS ERP

Sage 300 CRE

Viewpoint

Procore

Microsoft Excel

Job description

Position SummaryThe Job Cost Administrator provides administrative and transactional support to the Job Cost Accountant and project teams, with a focus on Guaranteed Maximum Price (GMP) contract billings. This role is responsible for maintaining accurate project documentation, assisting with billing preparation, and ensuring timely processing of cost data, subcontractor invoices, and compliance-related paperwork.Key ResponsibilitiesAssist in the preparation of monthly progress billings, including compiling backup documentation and updating Schedule of Values (SOV).Track and organize subcontractor invoices, lien waivers, insurance certificates, and compliance documentation.Support change order processing by collecting and organizing supporting documents.Maintain accurate electronic and physical project files in accordance with company standards.Monitor and track retainage, ensuring proper documentation is received prior to payment processing.Coordinate with Accounts Payable to ensure timely and accurate processing of vendor and subcontractor payments.Assist with reconciliation of job cost reports and identify discrepancies for review by the Job Cost Accountant.Provide administrative support for audit requests.Communicate with subcontractors and internal teams to follow up on missing or incomplete documentation.Help ensure compliance with contract requirements and internal controls.Performs other related duties as assigned to ensure efficient and effective processes, completion of projects and smooth operation of department.QualificationsAssociate’s degree in Accounting, Business Administration, or related field preferred (or equivalent experience).1–3 years of administrative or accounting support experience, preferably in construction or job cost environment.Basic understanding of accounting principles and job cost structure.Familiarity with construction ERP systems (e.g., COINS, Sage 300 CRE, Viewpoint, Procore) is a plus.Proficiency in Microsoft Excel and general office software.Skills & AbilitiesStrong attention to detail and organizational skills.Ability to manage multiple tasks and meet deadlines in a fast-paced environment.Effective written and verbal communication skills.Team-oriented mindset with a willingness to support multiple stakeholders.Ability to handle confidential financial information with discretion.Ability to work in a team environment and initiative to work alone.Work Environment & Physical DemandsThis job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.Requires mobility within an office environment.Regularly required to talk and hear. Effectively communicate with others both written and orally, including using the telephone.Prolonged periods sitting at a desk and working on a computer.The employee may be required to walk; reach with hands and arms; and bend.May be required to stoop, kneel, and crouch. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.Possess good hearing, normal or corrected.The employee must be able to regularly lift and/or move up to 50 pounds.The employee may be required to climb stairs.Must be able to work 8 hours a day, 40 hours per week, and overtime as required and night or weekend shifts, as needed.CEC Companies is an Equal Opportunity Employer. We are committed to attracting and retaining the best-qualified individuals, regardless of race, color, religion, national origin, gender, age, disability, veteran status, or any other status protected under federal, state, or local law. All qualified applicants are encouraged to apply.