Construction Job Cost & Billing Administrator

Cec Facilities Llc; Irving (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

CEC Companies is seeking a detail-oriented Job Cost Administrator to support GMP billings and cost tracking for construction projects. The role focuses on maintaining project documentation, preparing cost data, and ensuring timely processing of subcontractor invoices and payments.

The candidate will assist with monthly billings, organize lien waivers and insurance certificates, and coordinate with Accounts Payable. A minimum 1–3 years in accounting support in construction is preferred.

Qualifications

• Associate’s degree in Accounting, Business Administration, or related field preferred.
• 1–3 years of administrative or accounting support experience, preferably in construction or job cost environment.
• Basic understanding of accounting principles and job cost structure.
• Familiarity with construction ERP systems (COINS, Sage 300 CRE, Viewpoint, Procore) is a plus.
• Proficiency in Microsoft Excel and general office software.

Responsibilities

• Assist in monthly progress billings with backup documentation and SOV updates.
• Track and organize subcontractor invoices, lien waivers, and insurance certificates.
• Support change order processing with supporting documents.
• Maintain electronic and physical project files per company standards.
• Monitor retainage and coordinate AP for timely payments.
• Assist with reconciliation of job cost reports and flag discrepancies.

Skills

Attention to detail

Organization

Communication

Team player

Discretion

Education

Associate’s degree in Accounting

Business Administration

Related field or equivalent experience

Tools

COINS

Sage 300 CRE

Viewpoint

Procore

Microsoft Excel

Job description

CEC Companies is seeking a detail-oriented Job Cost Administrator to support GMP billings and cost tracking for construction projects. The role focuses on maintaining project documentation, preparing cost data, and ensuring timely processing of subcontractor invoices and payments.

The candidate will assist with monthly billings, organize lien waivers and insurance certificates, and coordinate with Accounts Payable. A minimum 1–3 years in accounting support in construction is preferred.