Construction Field Operations Administrator

KODIAK Construction Recruiting & Staffing; Richmond (VA); On-site; USD 40,000 - 55,000; Full time

Job summary

KODIAK Construction Recruiting & Staffing in Richmond, VA seeks a Construction Field Operations Administrator to support field operations and project teams. You will coordinate onboarding, jobsite requirements, reporting, and administrative workflows to ensure smooth operations between field and office.

The ideal candidate has strong communication, organizational skills, and experience in administrative or construction environments, with proficiency in Microsoft Office and the ability to manage

Qualifications

• High school diploma or equivalent.
• Experience in administrative or construction environment.
• Strong communication and organizational skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• Ability to work independently.

Responsibilities

• Manage new hire onboarding including drug screens and system entry.
• Coordinate temporary labor, scheduling, and documentation.
• Track safety training and compliance.
• Coordinate jobsite requirements (badging, safety registrations, etc.).
• Support job setup, resource planning, and documentation.
• Maintain reports and provide Procore support.
• Prepare 8-week lookahead reports.
• Serve as liaison between field and office teams.
• Assist with company events and administrative support.

Skills

Communication

Organizational skills

Multitasking

Independent work

Education

High school diploma or equivalent

Tools

Microsoft Office

Procore

Job description

Job Description

Construction Field Operations Administrator
Location: Richmond, VA
Department: Construction
Reports To: Construction Senior Field Operations Administrator
Position Overview Our client is seeking a highly organized and proactive Construction Field Operations Administrator to support field operations and project teams. This role ensures smooth coordination between field and office operations, managing onboarding, jobsite requirements, reporting, and administrative workflows.

Key Responsibilities

• Manage new hire onboarding including drug screens and system entry


• Coordinate temporary labor, scheduling, and documentation


• Track safety training and compliance


• Coordinate jobsite requirements (badging, safety registrations, etc.)


• Support job setup, resource planning, and documentation


• Maintain reports and provide Procore support


• Prepare 8-week lookahead reports


• Serve as liaison between field and office teams


• Assist with company events and administrative support

Qualifications

• High school diploma or equivalent


• Experience in administrative or construction environment


• Strong communication and organizational skills


• Ability to manage multiple priorities in a fast-paced environment


• Proficiency in Microsoft Office (Outlook, Word, Excel)


• Ability to work independently

Preferred Qualifications

• Bilingual (English/Spanish)


• Experience with Procore or similar systems


• Experience supporting construction field teams

Work Environment Primarily office-based with interaction across field teams. Occasional exposure to construction environments requiring PPE