Construction Field Office Coordinator

Hoar Construction; Austin (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Hoar Construction seeks a Field Office Administrator to oversee administrative, financial, and compliance operations at our construction sites in Texas. This role supports multiple active projects and collaborates with project managers, superintendents, subcontractors, and corporate departments to ensure accurate records and timely deliverables.

The position requires strong organization, attention to detail, and knowledge of certified payroll, lien waivers, and project documentation.

Qualifications

• Experience providing administrative support, preferably in construction or project-based settings.
• Strong organizational skills with ability to manage competing priorities in a fast-paced environment.
• Proficiency in Microsoft Office Suite; familiarity with Textura, Procore, and Vista preferable.
• Knowledge of certified payroll, prevailing wage, lien laws and construction compliance documentation.

Responsibilities

• Verify billing data accuracy and revise errors.
• Process invoices, pay applications, and purchase orders with supporting docs.
• Prepare and submit expense reports for project leadership.
• Administer certified payroll for field staff in compliance with wage laws.
• Maintain payroll records including attendance, PTO, and overtime.
• Process joint check agreements, sub-tier billings, and material billings with lien waivers.
• Ensure billing packages include lien waivers and insurance documentation.

Skills

Administrative support

Microsoft Office

Communication

Organization

Construction knowledge

Education

High School Diploma

Tools

Textura

Procore

Vista

Job description

Hoar Construction seeks a Field Office Administrator to oversee administrative, financial, and compliance operations at our construction sites in Texas. This role supports multiple active projects and collaborates with project managers, superintendents, subcontractors, and corporate departments to ensure accurate records and timely deliverables.

The position requires strong organization, attention to detail, and knowledge of certified payroll, lien waivers, and project documentation.