Construction Field Office Admin: Payroll & Compliance

Hoar Construction; Tyler (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Hoar Construction is seeking a Field Office Administrator to support administrative, financial, and compliance operations across active project sites in Tyler, TX. This role collaborates with project managers, superintendents, subcontractors, and corporate departments to ensure accurate records and timely deliverables.

The ideal candidate thrives in a fast-paced construction environment, manages multiple priorities, and emphasizes accuracy and clear communication in field operations.

Qualifications

• Experience in administrative support, preferably in construction or a project-based environment.
• Strong organizational skills with the ability to manage competing priorities in a fast-paced setting.
• Proficiency with Microsoft Office Suite; familiarity with Textura, Procore, and Vista is helpful.
• Excellent communication and interpersonal skills.
• Knowledge of certified payroll, prevailing wage, Texas lien laws, lien waivers, and construction compliance documents.

Responsibilities

• Verify billing data accuracy and revise errors.
• Manage invoices, pay apps, and purchase orders with supporting docs.
• Prepare and submit expense reports for project leadership.
• Administer certified payroll for field staff per federal, state, and project requirements.
• Maintain detailed payroll records including attendance, PTO, and overtime tracking.
• Process joint check agreements, sub-tier billings, and stored materials billings.

Skills

Administrative support

Organization

Communication

Education

High School Diploma or GED

Tools

Microsoft Office

Textura

Procore

Vista

Job description

Hoar Construction is seeking a Field Office Administrator to support administrative, financial, and compliance operations across active project sites in Tyler, TX. This role collaborates with project managers, superintendents, subcontractors, and corporate departments to ensure accurate records and timely deliverables.

The ideal candidate thrives in a fast-paced construction environment, manages multiple priorities, and emphasizes accuracy and clear communication in field operations.