Construction Field Office Admin

Opitz Bürotechnik; Birmingham (AL); On-site; USD 35,000 - 45,000; Full time

Job summary

Opitz Bürotechnik is seeking a Field Office Admin to support the onsite field team at construction project sites in Birmingham, Alabama. The role involves managing billing data, invoices, and communications with vendors.

The ideal candidate should have a High School Diploma, experience in administrative support, particularly in the AEC industry, and strong computer skills including proficiency in MS Office Suite. Bilingual candidates are preferred.

Qualifications

• 1-2 years of experience providing administrative support preferably in the Architecture/Engineering/Construction industry.
• Valid Drivers' License required.
• Ability to lift and carry light to moderate weights.

Responsibilities

• Verify accuracy of billing data and revise any errors.
• Manage and process invoices, pay applications, and purchase orders.
• Communicate with trade partners and vendors.

Skills

Administrative support

Strong computer skills

Bilingual (English/Spanish)

Education

High School Diploma, GED or equivalent

Tools

Excel

MS Office Suite

Viewpoint

Textura

Job description

The Field Office Admin is responsible to support the onsite field team at the construction project site.

Responsibilities

• Verify accuracy of billing data and revise any errors.
• Manage and process invoices, pay applications, and purchase orders with supporting documents as needed.
• Communicate with trade partners and vendors to obtain and update account information.
• Assist in the preparation, issuing and tracking of RFI's, EWO's, SWA's and Backcharges.
• Compile project close out documents.
• Prepare and submit petty cash reimbursements and process expense reports.
• Prepare and submit payroll for field staff, including maintaining and verifying records of attendance, PTO, and overtime.
• Maintain, archive, and file jobsite documents such as contracts, job submittals, equipment logs, PTSA’s, and trade partner daily reports.
• General receptionist duties to include but not limited to greeting visitors upon arrival to the office, answering the phone, processing incoming mail and deliveries.
• Making travel arrangements for jobsite visitors and new and/or transferring employees as needed.
• Maintain upkeep of the appearance of office trailer and light housekeeping.
• Upkeep of office supplies and reorder as needed.
• Ordering and picking up meals for onsite meetings.

Requirements

• High School Diploma, GED or equivalent
• 1-2 years of experience providing administrative support preferably in the Architecture/Engineering/Construction industry
• Strong computer skills including knowledge of Excel, Word, MS Office Suite, Viewpoint, and Textura experience is helpful
• Valid Drivers' License required
• Bilingual (English/Spanish) preferred

Physical Demands and Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed mainly in an indoor and outdoor setting with exposure to all types of weather and temperature conditions, and travel from site to site.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate equipment requiring repetitive hand movement and fine coordination; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

EOE - Vets/Disabilities