Construction & Facilities Project Coordinator

Archdiocese of San Antonio; San Antonio (TX); On-site; USD 50,000 - 65,000; Full time

Job summary

The Archdiocese of San Antonio is seeking a Project Coordinator for Construction and Facilities to support the Director for Construction & Facilities. This full-time, on-site role focuses on coordinating construction and maintenance tasks, managing documents, and tracking action items within SharePoint and project management tools.

You will assist with invoices, vendor communications, and closeout documentation while ensuring confidentiality and adherence to policy.

Qualifications

• Associate's degree or equivalent administrative experience.
• At least four years in an administrative role.
• Experience in project coordination preferred.
• Valid driver’s license and reliable transportation.
• Ability to read construction drawings and documents.
• Proficient with Microsoft Office and MS-Project.

Responsibilities

• Work with Director of Construction and Facilities to create work plans, manage documents, and manage deliverables.
• Set up and maintain project folders & cloud filing system (SharePoint, project management software, database, etc.).
• Support recordkeeping, reporting, and organization of operational documents and spreadsheets.
• Maintain and update project pay applications and facilities invoices.
• Assist with monthly invoice for construction and facilities projects.
• Assist with management and internal communication of parishes, project consultants, and other stakeholders.
• Track action items and follow up on active projects using spreadsheets, project management software and other project tools.
• Ensures projects run smoothly by overseeing a workflow, scheduling assignments, evaluating the course of the project and reporting its status to the management and stakeholders.
• Work with Construction and Facilities team and customers on concerns with projects.
• Assists with the closeout and O&M packages as projects are completed.
• Serve as a point of contact for select vendors and facility maintenance issues, including logging of maintenance issues.
• Coordinates and organizes project activities as assigned.
• Responsible for protecting the confidentiality of any information or material obtained in the service with the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.
• Adherence to the Code of Conduct and the Faith and Moral Policy is mandatory.
• Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
• Performs other duties as assigned.
• Essential Functions - ADA

Skills

Organizational skills

Time management

Communication

Interpersonal skills

Team coordination

Problem solving

Education

Associate's degree

Tools

Microsoft Office

MS-Project

Project management software

Job description

The Archdiocese of San Antonio is seeking a Project Coordinator for Construction and Facilities to support the Director for Construction & Facilities. This full-time, on-site role focuses on coordinating construction and maintenance tasks, managing documents, and tracking action items within SharePoint and project management tools.

You will assist with invoices, vendor communications, and closeout documentation while ensuring confidentiality and adherence to policy.