Construction Draws & Project Accounting Specialist

Vermilion Development; Chicago (IL); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Competitive salary

Bonus opportunities

BCBS Illinois

Job summary

Vermilion Development is seeking a collaborative, detail-driven accountant to own construction draw administration and support project accounting for our growing portfolio of ground-up multifamily and senior housing developments. This in-office role offers meaningful responsibility, cross-functional exposure, and growth with an entrepreneurial national platform.

You will manage monthly construction draws, prepare lender draw packages, and coordinate with lenders, vendors, and internal teams to

Qualifications

• Three+ years of experience in construction, development, project, or commercial real estate accounting.
• Experience with construction draws, pay applications, project cost reporting, or construction-in-progress accounting.
• Working knowledge of budgets, schedules of values, commitments, change orders, retainage, lien waivers, and cost coding.

Responsibilities

• Manage monthly construction draws from project closing through final completion and closeout.
• Prepare lender draw packages with pay applications, invoices, schedules, proof of payment, lien waivers, and required support.
• Coordinate draw timing with development, construction teams, lenders, title companies, inspectors, fund-control firms, contractors, and vendors.
• Review pay applications against contracts, budgets, schedules of values, change orders, retainage, and work completed.
• Identify and resolve billing errors, missing documentation, coding issues, budget variances, and funding risks before submission.
• Track approvals, equity contributions, loan proceeds, reimbursements, disbursements, and project-level audit support.
• Maintain accurate project cost records across entities, projects, cost codes, contracts, commitments, and change orders.
• Monitor actual costs against budgets and support cost-to-complete, contingency, and balance-to-fund reporting.
• Prepare project cost reports, draw reconciliations, funding schedules, and construction-in-progress reconciliations.
• Partner with development, construction, and finance leaders to investigate variances and surface potential shortfalls early.
• Support project setup, construction loan closings, capitalization, month-end close, audits, final draws, and project closeout.
• Improve accounting processes, internal controls, documentation, and reporting tools as the portfolio grows.
• Review, code, route, and enter invoices with accurate project and cost-code classification.
• Coordinate payment runs and monitor accounts payable aging, approvals, and available project funding.
• Manage vendor onboarding, tax documentation, payment information, and compliance records.
• Respond promptly to vendor questions and resolve invoice or payment discrepancies.
• Support Form 1099 preparation and maintain strong invoice, payment, and fraud-prevention controls.

Education

Bachelor’s degree in accounting, finance, business, real estate, construction management, or a related field

Tools

NetSuite

Procore

Yardi

MRI

Sage

AvidXchange

Nexus

Job description

Vermilion Development is seeking a collaborative, detail-driven accountant to own construction draw administration and support project accounting for our growing portfolio of ground-up multifamily and senior housing developments. This in-office role offers meaningful responsibility, cross-functional exposure, and growth with an entrepreneurial national platform.

You will manage monthly construction draws, prepare lender draw packages, and coordinate with lenders, vendors, and internal teams to