Construction Document Controller

Ascendion; Phoenix (AZ); Hybrid; USD 150,000 - 155,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Long-term disability insurance

Short-term disability insurance

Personal days accrued each calendar/ P

Paid vacation time

Parental leave

Holidays and floating holidays

Ascendion Learning Management System

Tuition Reimbursement Program

Job summary

Ascendion in Phoenix, AZ seeks an experienced Construction Document Controller / Project Coordinator to support a large-scale construction program. You will manage project documentation from design through turnover, maintain logs, and ensure accuracy and compliance across teams.

The role requires coordination with Construction Managers, General Contractors, subcontractors, and design consultants, with hands-on experience handling RFIs, drawings, specifications, change orders, and O&M manuals.

Qualifications

• 5+ years of experience in Construction Document Control or related field.
• Experience with RFIs, submittals, drawings, specifications, change documentation, and O&M manuals.
• Experience with turnover, commissioning, or project closeout documentation.
• Experience with EDMS/CDE and coordinating with multiple stakeholders.
• Strong MS Office skills especially Excel, Word, Outlook, and SharePoint.

Responsibilities

• Manage and maintain project documentation throughout construction, commissioning, turnover, and closeout.
• Maintain document registers, logs, trackers, revision histories, approval status, and distribution records.
• Review and track RFIs, submittals, drawings, specifications, transmittals, change documentation, and technical deliverables.
• Monitor overdue or incomplete documentation and coordinate with responsible parties.
• Coordinate with Construction Managers, Project Engineers, General Contractors, subcontractors, A&E teams, commissioning teams, QA/QC, and Operations.

Skills

Construction document control

Project coordination

EDMS/CDE

MS Office suite

Education

Bachelor's degree in Construction Management or related field

Tools

Procore

ProjectWise

Aconex

Autodesk Construction Cloud/BIM 360

ProjectSight

Job description

Ascendion is a full-service digital engineering solutions company. We make and manage software platforms and products that power growth and deliver captivating experiences to consumers and employees. Our engineering, cloud, data, experience design, and talent solution capabilities accelerate transformation and impact for enterprise clients. Headquartered in New Jersey, our workforce of 6,000+ Ascenders delivers solutions from around the globe. Ascendion is built differently to engineer the next.

We have a culture built on opportunity, inclusion, and a spirit of partnership. Come, change the world with us:

• Build the coolest tech for world’s leading brands
• Experience the power of transforming digital engineering for Fortune 500 clients
• Master your craft with leading training programs and hands‑on experience

Experience a community of change makers!

Join a culture of high‑performing innovators with endless ideas and a passion for tech. Our culture is the fabric of our company, and it is what makes us unique and diverse. The way we share ideas, learning, experiences, successes, and joy allows everyone to be their best at Ascendion.

Location: Phoenix, AZ

Work Arrangement: 100% Onsite

Position Overview

• We are seeking an experienced Construction Document Controller / Project Coordinator to support a large‑scale construction program. This role will be responsible for maintaining accurate, complete, and traceable project documentation throughout the construction lifecycle—from design and construction through commissioning, turnover, and closeout.
• The ideal candidate will have hands on experience managing construction drawings, RFIs, submittals, document revisions, O&M manuals, as-built documentation, commissioning records, and closeout packages while coordinating with Construction Managers, Project Engineers, General Contractors, subcontractors, design consultants, and Operations teams.
• This is a highly visible role supporting complex construction projects where document accuracy, organization, compliance, and timely delivery are critical to project success.

Key Responsibilities

• Manage and maintain project documentation throughout construction, commissioning, turnover, and closeout.
• Maintain document registers, logs, trackers, revision histories, approval status, and distribution records.
• Review and track RFIs, submittals, drawings, specifications, transmittals, change documentation, and technical deliverables .
• Monitor overdue or incomplete documentation and proactively follow up with responsible parties.
• Coordinate with Construction Managers, Project Engineers, General Contractors, subcontractors, A&E teams, commissioning teams, QA/QC, and Operations.
• Manage turnover and closeout documentation, including:
• O&M manuals
• As‑built drawings
• Warranty packages
• Testing reports
• Training records
• Equipment documentation
• Ensure documents follow established naming conventions, metadata requirements, revision controls, approval workflows, and project standards.
• Support project meetings, action‑item tracking, status reporting, and documentation reviews.
• Assist with project turnover and operational acceptance activities.
• Support continuous improvement initiatives to improve document quality, visibility, and processing efficiency.

Required Qualifications

• 5+ years of experience in Construction Document Control, Project Documentation, Construction Administration, Project Coordination, Project Controls, or a related field.
• Hands‑on experience working with construction documentation, including:
• RFIs
• Construction drawings
• Specifications
• Change documentation
• As‑built drawings
• O&M manuals
• Experience with turnover, commissioning, or project closeout documentation .
• Experience working with electronic document management systems (EDMS/CDE).
• Experience coordinating with contractors, subcontractors, engineers, project managers, and other project stakeholders.
• Strong written and verbal communication skills.
• Proficiency with MS Office, particularly Excel, Word, Outlook, and SharePoint .

Preferred Qualifications

• Experience with Procore, ProjectWise, Aconex, Autodesk Construction Cloud/BIM 360, ProjectSight, or similar platforms .
• Familiarity with construction specifications, Division 01 requirements, and contractual deliverables.
• Experience with project controls, scheduling, procurement, or construction administration.
• Bachelor's degree in Construction Management, Engineering, Business, or a related discipline is a plus.

Ideal Candidate Profile

• The ideal candidate is someone who can operate between Document Control, Construction Administration, and Project Coordination .
• You should be comfortable working with large volumes of technical construction documentation, identifying gaps before they become project issues, coordinating with multiple stakeholders, and keeping documentation moving toward completion.
• Experience supporting large-scale data centers, semiconductor facilities, mission‑critical infrastructure, or other complex construction programs is highly preferred.
• What You'll Bring
• Ability to work independently in a fast‑paced onsite environment
• Strong ownership of project records from construction through final turnover

Salary Range

The salary for this position is between $150,000 – $155,000 annually. Factors which may affect pay within this range may include geography/market, skills, education, experience and other qualifications of the successful candidate.

Benefits

• [medical insurance]
• [dental insurance]
• [vision insurance]
• [401(k) retirement plan]
• [long‑term disability insurance]
• [short‑term disability insurance]
• [personal days accrued each calendar year. The Paid time off benefits meet the paid sick and safe time laws that pertains to the City/ State]
• [12-15 days of paid vacation time]
• [6-8 weeks of paid parental leave after a year of service]
• [9 paid holidays and 2 floating holidays per calendar year]
• [Ascendion Learning Management System]
• [Tuition Reimbursement Program]

Want to change the world? Let us know.

Tell us about your experiences, education, and ambitions. Bring your knowledge, unique viewpoint, and creativity to the table. Let’s talk!

Ascendion is a full-service digital engineering solutions company. We make and manage software platforms and products that power growth and deliver captivating experiences to consumers and employees.

Our engineering, cloud, data, experience design, and talent solution capabilities accelerate transformation and impact for enterprise clients. Headquartered in New Jersey, our workforce of 6,000+ Ascenders delivers solutions from around the globe. Ascendion is built differently to engineer the next.