Construction Dispatcher: Scheduling & Office Admin Pro

The Contractor Consultants; Vernon (CT); On-site; USD 26,000 - 32,000; Full time

Benefits offered by this job

Medical Insurance

Retirement Savings Program

Paid Time Off (holidays, vacation, s

Year-End Bonus

Bi-Weekly Pay Cycle

Paid Training and Certifications

Job summary

Exterior Associates Inc. is hiring a detail-oriented Construction Dispatcher in Vernon, CT to support our growing operations team.

You’ll handle day-to-day office tasks, data entry, scheduling, and ensure project documentation and communication are accurate and organized. We seek a candidate who thrives on multitasking, excels in written and verbal communication, and can maintain orderly records while coordinating with customers, installers, and vendors.

Qualifications

• 2+ years of experience in general dispatching (e.g., HVAC/plumbing or construction)
• Strong organizational skills with high attention to detail
• Excellent written and verbal communication skills
• Comfortable with scheduling, data entry, and customer communication
• Ability to work independently in a fast-paced environment
• Proficiency with Microsoft Office applications and adaptability to new systems
• High school diploma or GED required

Responsibilities

• Manage and organize digital and paper job files, paperwork, and scheduling documents
• Enter job and customer data accurately into internal systems
• Coordinate scheduling with customers, installers, and vendors
• Handle incoming calls, emails, and inquiries with professionalism and follow-through
• Support lead tracking and documentation of sales and project activities
• Maintain organized records of installer paperwork, job folders, and customer communication
• Assist with preparation of estimates, invoices, and materials orders
• Communicate project updates with internal teams as needed
• Follow up with customers on scheduled work, materials delivery, or outstanding information
• Provide administrative support to the leadership team as needed

Skills

2+ years dispatching experience

Organizational skills

Communication skills

Data entry

Independent worker

Microsoft Office

Outlook

Excel

Word

Education

High school diploma or GED

Tools

Outlook

Excel

Word

Job description

Exterior Associates Inc. is hiring a detail-oriented Construction Dispatcher in Vernon, CT to support our growing operations team.

You’ll handle day-to-day office tasks, data entry, scheduling, and ensure project documentation and communication are accurate and organized. We seek a candidate who thrives on multitasking, excels in written and verbal communication, and can maintain orderly records while coordinating with customers, installers, and vendors.