Construction Coordinator II: Projects & Budget Tracking

AvalonBay Communities; Arlington (VA); On-site; USD 69,000 - 103,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) with company match

Paid vacation and holidays

Housing discounts

Job summary

AvalonBay Communities in Arlington, VA, is seeking a Construction Coordinator II to support our Construction team across multiple capital projects. You will manage documentation, assist with budgets, contracts, and invoicing, and coordinate with vendors and internal teams to keep projects on schedule.

The role emphasizes organized, proactive administration, cross-functional collaboration, and a focus on process improvements to enhance efficiency across multifamily developments.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication.
• Strong customer service and relationship management.
• Work independently while collaborating across teams.
• Proficiency with Microsoft Office applications.
• Experience supporting projects, budgets, contracts, invoicing, or construction-related activities.

Responsibilities

• Supporting multiple projects from planning through completion.
• Creating and processing subcontractor contracts, purchase orders, change orders, permits, invoices, and related documentation.
• Preparing meeting agendas, presentations, reports, investment packages, budget documentation, and project correspondence.
• Coordinating calendars, meetings, and project-related communications.
• Maintaining project documentation and records to ensure accuracy and compliance.
• Serving as a liaison among vendors, contractors, insurance providers, accounting teams, and internal business partners.
• Tracking project budgets, invoices, and other financial information.
• Assisting project managers with reporting, project administration, and ongoing operational support.
• Identifying opportunities to improve processes and enhance team efficiency.

Skills

Organization

Attention to detail

Multitasking

Communication

Customer service

Independent work

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Job description

AvalonBay Communities in Arlington, VA, is seeking a Construction Coordinator II to support our Construction team across multiple capital projects. You will manage documentation, assist with budgets, contracts, and invoicing, and coordinate with vendors and internal teams to keep projects on schedule.

The role emphasizes organized, proactive administration, cross-functional collaboration, and a focus on process improvements to enhance efficiency across multifamily developments.