Construction Coordinator - Design and Construction

Health First; Florida; On-site; USD 65,000 - 90,000; Full time

Job summary

Health First in Florida seeks a Construction Coordinator to lead planning, design, management and contracting of construction and related projects across the IDN, aligning with budget and performance goals. You will coordinate interfaces among architects, engineers and contractors, manage contracts and change orders, and deliver timely reports while supporting cost-saving initiatives.

This role requires a bachelor’s degree in business/healthcare or related field, 2 years PM/purchasing

Qualifications

• Bachelor’s degree in Business, Healthcare Administration, Building Services, Construction, or related field.
• Two years’ experience in project management, vendor relationships and purchasing.
• Ability to work autonomously with minimal supervision.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong analytical and problem-solving skills.
• Financial acumen and cost-savings mindset.

Responsibilities

• Develops project schedules, tracks progress through all phases, and keeps projects on budget and on schedule.
• Coordinates interfaces between architects, engineers, GC and consultants; communicates with IDN stakeholders throughout planning, design and construction.
• Reviews and administers contracts, change orders, amendments and additional services.
• Coordinates facility shutdowns with Facilities; may require overtime to support projects or emergencies.
• Oversees post-construction closeout, turnover and warranty monitoring.
• Prepares and delivers reports by collecting, analyzing and summarizing project cost and schedule data.
• Assists with budgeting and payable processes, forecasts, analyzes variances and initiates corrective actions for contracted services.
• Engages leadership on cost savings initiatives and conversions, using benchmark data to identify impact.
• Coordinates design schedules, bids, and procurement from GCs and providers for furniture, signage and equipment.
• Negotiate vendor pricing and ensure contracts meet Health First guidelines and are uploaded into the repository.
• Coordinates purchase orders and invoices for capital and operational expenses.

Skills

MS Office

Autonomy

Analytical skills

Composure under pressure

Financial acumen

Education

Bachelor’s degree in Business or Healthcare Administration, Building Services, Construction, Engineering, or relevant field

Health First Construction Apprenticeship Program + 1 year of related experience

Associate’s degree + 6 years’ experience in PM/purchasing

Job description

POSITION SUMMARY

The Construction Coordinator leads the planning, design, management and contracting of all assigned construction and construction-related projects. The Construction Coordinator demonstrates organizational impact by coordinating and executing all opportunities for contracting of new and existing equipment, products, supplies and services for clinical and non-clinical projects that impact facilities across the Health First Integrated Delivery Network (IDN), and strategically, operationally, and financially supporting department goals, objectives and performance. The Construction Coordinator interacts with vendors, construction project managers, facility technicians, general contractors, real estate brokers, attorneys, finance personnel and various levels of IDN leadership concerning purchasing issues, scope of work, general contract conditions, key performance indicators and project payment models.

Job Requirements

Primary Accountabilities

• Develops project schedules and timelines, tracks project during all phases and completes projects on budget and on schedule. Conducts site tours and walkthroughs as necessary.
• Schedules and coordinates the required interface between architects, engineers, general contractors and various other consultants. Provides comprehensive communication to IDN stakeholders during project planning, design, and construction stages.
• Reviews and administers contracts/agreements, change orders, amendments, and additional services.
• Works with Facilities to secure facility-related shutdowns to critical infrastructure. May be required to work overtime to support facility projects and/or emergencies.
• Oversees and coordinates post-construction closeout, turnover, and monitoring during warranty period.
• Leads in the preparation and timely delivery of accurate and complete reports by collecting, analyzing, and summarizing data and trends based on project cost information and schedule.
• Accomplishes financial objectives by assisting with collecting rents; paying bills; forecasting requirements; preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective action for contracted services.
• Demonstrate active engagement with leadership on both cost savings initiatives and service/product conversions. Utilize benchmark data and other industry trends to identify direct or indirect financial impact, such as cost savings opportunities and/or long- term user satisfaction.
• Coordinates design schedules, develops bid packages and secures bids from General Contractors and other service providers, including the installation of furniture, signage and other equipment related to construction projects.
• Negotiate with vendors to ensure that goods and services purchased are priced competitively and that all contracts or pricing agreements meet Health First guidelines and are loaded into the contract repository in a timely manner. Document and communicate the savings success and engage end users in needed process change and/or product conversion
• Coordinates capital and operational purchase orders and invoices for payment for the department based on established guidelines.

Work Experience

MINIMUM QUALIFICATIONS

• Education: Bachelor’s degree in Business or Healthcare Administration, Building Services, Construction, Engineering, or a relevant field.
• Work Experience: Two (2) years’ experience in project management, vendor relationship management and purchasing, or related experience.
• Licensure: None
• Certification: None
• Work Experience In Lieu of Education:
• Completion of Health First Construction Apprenticeship Program with one (1) additional year of related experience OR
• Associate’s degree and additional six (6) years’ experience in project management, vendor relationship management or purchasing, with an advanced level of understanding of the construction project management and basic contract terms.
• Skills/Knowledge/Abilities:
• Proficient in Microsoft Office - Outlook, Word, Excel, PowerPoint.
• Ability to work autonomously with minimal supervision.
• Demonstrated analytical and problem-solving skills.
• Ability to maintain composure in stressful office environment.
• Decision-making, Financial acumen.

Preferred Qualifications

• Work Experience: Five (5) years’ experience in healthcare facilities or construction roles.
• Certification: Certified Administrative Professional.
• Skills/Knowledge/Abilities: Experience with a contemporary Enterprise Resource Planning system is desirable (e.g. PeopleSoft, OnBase…).

Physical Requirements

• Majority of time involves sitting or standing; occasional walking, bending, and stooping.
• Long periods of computer time or at workstation.
• Light work that may include lifting or moving objects up to 20 pounds with or without assistance.
• May be exposed to inside environments with varied temperatures, air quality, lighting and/or low to moderate noise.
• Communicating with others to exchange information.
• Visual acuity and hand-eye coordination to perform tasks.
• Workspace may vary from open to confined.
• May require travel to various facilities within and beyond county perimeter; may require use of personal vehicle.

Benefits

ABOUT HEALTH FIRST

At Health First, diversity and inclusion are essential for our continued growth and evolution. Working together, we strive to build and nurture a culture that recognizes, encourages, and respects the diverse voices of our associates. We know through experience that different ideas, perspectives, and backgrounds create a stronger and more collaborative work environment that delivers better results. As an organization, it fuels our innovation and connects us closer to our associates, customers, and the communities we serve.

Schedule: Full-Time

Shift Times: 800am_500pm

Paygrade: PG-34