Construction Coordinator ($74,300 - $94,300)

Irvine Company Chicago; Irvine (CA); On-site; USD 74,000 - 94,000; Full time

Job summary

Irvine Company Office Properties, based in Irvine, CA, is seeking a Construction Projects Coordinator to support the construction management team by coordinating and inspecting projects, including smaller projects, with emphasis on scheduling and procurement.

The role involves packaging bids, collecting estimates and schedules, materials, and issuing purchase orders, while liaising with internal teams and external partners. A Bachelor’s degree and 1+ years of relevant experience are preferred.

Qualifications

• Bachelor’s Degree or equivalent experience.
• 1+ years of related construction coordination experience.
• Ability to multitask in a fast-paced environment.
• Strong proficiency with scheduling software and Google Office Suite.

Responsibilities

• Manages routing, approvals, distribution, and filing of project documents; maintains project files and reviews leases and contracts.
• Attends and leads meetings with internal teams and external partners, including kickoffs and punch walks.
• Leads the management of project status reports (dates, costs, square footage, status) and manages CM schedules and invoicing.
• Reviews pricing and change orders and provides recommended actions to Construction management.
• Supports and oversees projects from kickoff through closeout, including spec suites.
• Oversees training and onboarding of hires.

Skills

Multitasking

Scheduling software

Google Office Suite

Education

Bachelor’s degree

Tools

Scheduling software

Google Office Suite

Job description

Position Summary

This position manages the coordination and inspection of construction projects in support of the construction management team. This includes managing smaller projects directly. Their responsibilities include managing construction scheduling and communication, and leading the packaging of bids, collecting estimates, schedules, materials, and issuing purchase orders as needed.

Position Summary

This position manages the coordination and inspection of construction projects in support of the construction management team. This includes managing smaller projects directly. Their responsibilities include managing construction scheduling and communication, and leading the packaging of bids, collecting estimates, schedules, materials, and issuing purchase orders as needed.

Key Responsibilities

• Manages routing, approvals, distribution, and filing of project documents; maintains project files; reviews leases and contracts; oversees Tenant Consent to Alter requests; ensures SOP compliance
• Serves as liaison between internal teams and external partners; attends and leads meetings as needed, including kickoffs and punch walks
• Leads the management of project status reports (dates, costs, square footage, status); manages CM schedules; manages the invoicing process
• Reviews pricing and change orders and provides recommended action, when needed, to Construction management
• Supports and oversees projects from kickoff through closeout, including spec suites
• Responsible for the training and onboarding of hires

Additional Skills

• Ability to multitask in a fast-paced environment with shifting priorities and deadlines
• Strong proficiency with Google Office Suite; knowledge of scheduling software

Preferred Education

• Bachelor’s Degree (or equivalent experience)

Preferred Years Of Relevant Work Experience

• 1+ Years

Additional Requirements

This position, depending on physical location, may require:

• Valid California driver’s license; Maintain continuous vehicle liability insurance as required by state law. (This role requires the regular and frequent operation of a vehicle, as defined in the Company’s MVR policy, and is part of the essential duties of this position.)

Compensation

Minimum Qualifications / Other Expectations:

Base Pay Range: $74,300.00 - $94,300.00

Actual placement within this range may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.

The Company also offers competitive benefits for full time employees including paid time off, matching 401(k), and health benefits.

About Us

Irvine Company Office Properties (a division of Irvine Company) offers a portfolio that includes more than 550 office buildings in premier locations: Orange County, Los Angeles, San Diego, Silicon Valley, Chicago and New York.

We’ve evolved the traditional office to something much more: a modern working community. Featuring innovative workplace design, quality craftsmanship, dedicated management and a collection of memorable experiences that seamlessly combine to build a vibrant workplace community.

We take as much pride in our employee community as we do the communities we create. It’s an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities.

Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.