Construction Coordinator

Habitat for Humanity of Greater Fort Wayne Inc; Fort Wayne (IN); On-site; USD 42,000 - 56,000; Full time

Job summary

Habitat for Humanity of Greater Fort Wayne is seeking a Construction Coordinator to support our build program in Fort Wayne, IN. You will coordinate materials, permits, and vendor communications to keep projects on schedule and on budget, working closely with Site Managers and Project Managers.

The role emphasizes organization, problem-solving, and precise documentation, with in-office responsibilities at our corporate offices.

Qualifications

• Associate degree is preferred.
• Experience with accounts payable and financial reporting helpful.
• Ability to learn construction management processes quickly.

Responsibilities

• Coordinate procurement of materials and ensure just-in-time delivery.
• Prepare and track municipal permits and utility applications.
• Organize site plans, blueprints, and inspection reports in the PM system.
• Code and review vendor invoices for accuracy before approval.
• Monitor inventory and manage donated/bulk materials for site needs.
• Support project managers and communicate with vendors to avoid delays.

Skills

Records management

MS Office Suite

Construction management knowledge

Vendor coordination

Effective communication

Education

Associate degree (Business Administration / Construction Management)

Tools

Procore

Buildertrend

Smartsheet

Job description

EOE Statement Habitat for Humanity of Greater Fort Wayne provides equal employment opportunities to all qualified individuals without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, age, national origin, physical or mental disability, military or veteran status, genetic information, or any other protected classification. Equal employment opportunity includes, but is not limited to, hiring, training, promotion, demotion, transfer, leaves of absence, and termination. Habitat for Humanity of Greater Fort Wayne takes allegations of discrimination, harassment, and retaliation seriously and will promptly investigate when such behavior is reported.

About the Organization Habitat for Humanity of Greater Fort Wayne is a nonprofit Christian housing ministry uniting volunteers and local investors with qualified families to build safe, stable, and affordable homes in Northeast Indiana.

Exempt/Non-Exempt Non-Exempt

Full-Time/Part-Time Full-Time

Shift First

Location Corporate Offices

Description

Help build more than houses. Help build opportunity, stability, and community. This role is in-office/in-person in Fort Wayne, Indiana.

At Habitat for Humanity of Greater Fort Wayne, every home starts with people who can keep projects moving. The Construction Coordinator plays a critical behind-the-scenes role in turning plans into progress by coordinating materials, permits, inspections, vendors, documentation, and project details that help our construction team stay on schedule and on budget. If you enjoy construction, problem-solving, organization, and seeing the real-world impact of your work, this role puts you right in the middle of building something that matters.

The Construction Coordinator provides administrative, logistical, and financial coordination support to the Construction Department, helping ensure residential build projects remain organized, properly documented, and on schedule. This role coordinates materials, permits, inspections, utility applications, vendor communications, warehouse organization, and project records, serving as a key bridge between construction operations and accounting. By supporting accurate procurement, invoice coding, cost tracking, and timely documentation, the Construction Coordinator helps maintain momentum in the build, budget accountability, and clear communication among Site Managers, Project Managers, vendors, municipal offices, and internal teams.

Duties/Responsibilities

Coordinates procurement of materials from vendors and partners, ensuring accurate ordering, cost control, and just-in-time delivery to support construction schedules.

Prepares, submits, and tracks all required documentation with municipal offices, including building permits, impact/tap fees, inspections, and utility service applications (gas, electric, water, sewer, etc.).

Serves as project documentation steward, organizing site plans, blueprints, specifications, change orders, inspection reports, and compliance records within the project management system.

Reviews, reconciles, and codes vendor and subcontractor invoices for accuracy prior to submission to Accounting or the Construction Project Manager for approval.

Monitors jobsite/warehouse inventory, ensuring donated and bulk-purchased materials are tracked, secured, and readily accessible to Site Managers.

Warehouse organization

Communicates proactively with Site Managers, Project Managers, and vendors to resolve material shortages, delivery delays, or scheduling conflicts before they impact the build timeline.

Tracks and reports material usage and cost variances to support budget accountability and financial transparency.

Supports compliance with documentation and municipal inspection requirements by ensuring all required paperwork is up to date and accessible.

Ensures all permit applications and invoices are accurate to avoid project delays or financial discrepancies.

Acts as Project Manager on G2/G3 homes, working with a residential General Contractor.

City Reporting

Contributes to continuous process improvement to streamline construction coordination and reduce project downtime.

Performs other duties as assigned.

Position Requirements

Required Skills/Abilities

• Maintains meticulous records and manages multiple deadlines across several active build sites simultaneously.

• Proficiency in Microsoft Office Suite and construction management software (e.g., Procore, Buildertrend, or Smartsheet).

• Understands the step-by-step process of residential building to anticipate upcoming material and labor needs.

• Demonstrated ability to learn quickly and communicate information thoroughly.

• Ability to work effectively with volunteers, Future Homeowner, and diverse community partners.

• A current and valid driver’s license and acceptable driving record is required.

Education and Experience

• Associate degree in Business Administration, Construction Management, or related field preferred.

• Experience processing accounts payable, reconciliations, and financial reporting support.

Physical Requirements

• Must be able to lift and carry up to 50 lbs. and perform physical tasks such as bending, kneeling, and standing for extended periods.

• Some evening or weekend work may be required depending on property needs or emergency situations.

• Ability to work in varying weather conditions when visiting job sites.

• Requires the physical readiness to work in proximity to heavy construction equipment (e.g., excavators, forklifts, compactors), always ensuring strict adherence to personal protective equipment and site safety guidelines.

This position is currently accepting applications.