Construction Coordinator – Full Time

Habitat for Humanity of Greater Fort Wayne; Indiana (PA); On-site; USD 40,000 - 55,000; Full time

Job summary

A local nonprofit organization in Indiana is looking for a Construction Coordinator to provide administrative and logistical support to the construction department. This role involves managing materials, permits, and subcontractors while ensuring effective communication between various teams. The ideal candidate will have strong organizational skills, proficiency in construction management software, and experience working with diverse partners. A valid driver's license is required for site visits. Join us to be a part of transforming lives through building homes!

Qualifications

• Excellent organizational skills to track multiple projects.
• Strong knowledge of residential building processes.
• Valid driver's license required for site visits.

Responsibilities

• Order materials from local and national vendors.
• File building permits and other necessary paperwork.
• Maintain calendars for licensed professionals.

Skills

Meticulous record-keeping

Proficiency in Microsoft Office Suite

Construction management software

Effective communication

Ability to manage multiple deadlines

Strong safety protocol understanding

Collaboration with diverse partners

Education

Associate degree in Business Administration or Construction Management

2-4 years of experience in administrative or coordinating role

Tools

Procore

Buildertrend

Smartsheet

Job description

The Construction Coordinator will provide administrative and logistical support to the construction department. This role ensures that all necessary materials, permits, and subcontractors are scheduled and available to meet the build timeline. The Coordinator acts as a central hub for communication between the office, the warehouse, and the active build sites.

The ideal candidate should exemplify Habitat’s core values of Faithful, Thoughtful, Sustainable, Collaborative, and Transformative.

Main Responsibilities

• Places orders with local Indiana vendors and national partners to ensure materials arrive on-site exactly when needed.
• Files all necessary paperwork with local municipalities for building permits, tap fees, and utility hookups (gas, water, electricity).
• Maintains the calendar for licensed professionals (plumbers, electricians, HVAC) to ensure their work is sequenced correctly with volunteer labor.
• Organizes and tracks all site plans, blueprints, change orders, and inspection reports in the project management system (BuilderTrend).
• Reviews and codes invoices from vendors and subcontractors for approval by the Accountant or CPM.
• Oversees the storage and organization of donated or bulk-purchased materials, ensuring the Site Managers have access to necessary tools and supplies.
• Performs other duties as assigned.

Required Skills/Abilities

• Maintains meticulous records and manages multiple deadlines across several active build sites simultaneously.
• Proficiency in Microsoft Office Suite and construction management software (e.g., Procore, Buildertrend, or Smartsheet).
• Understands the step-by-step process of residential building to anticipate upcoming material and labor needs.
• Ensures all permit applications and invoices are accurate to avoid project delays or financial discrepancies.
• Demonstrated ability to learn quickly and communicate information thoroughly.
• Exposure to construction environments require adherence to safety protocols.
• Ability to work effectively with volunteers, Future Homeowners, and diverse community partners.
• A current and valid driver’s license and acceptable driving record is required.

Education and Experience

• Associate degree in Business Administration, Construction Management, or a related field; or equivalent professional experience.
• 2–4 years of experience in an administrative or coordinating role, preferably within the construction, real estate, or nonprofit sectors.

Physical Requirements

• Spends approximately 70% of the time in an office environment and 30% visiting sites or warehouse facilities.
• Must be able to occasionally lift and move office supplies or small construction materials weighing up to 30 lbs.
• Requires a valid Indiana driver’s license to travel between the office, building sites, and government buildings.
• Must have the visual acuity required for extensive computer work and reading detailed blueprints or legal documents.

Habitat for Humanity of Greater Fort Wayne is firmly committed to being an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.