Construction Contracts & Procurement Specialist

The Pennsylvania State University; Ferguson Township (PA); Hybrid; USD 66,000 - 95,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Retirement plans

Paid time off

Tuition discount

Job summary

Penn State University seeks a Construction Contracts Administrator to oversee contracts and procurement for capital projects at the university. The role covers negotiation, execution, compliance, and liaison with project teams, procurement, and legal counsel.

The position supports flexible work arrangements and requires a Bachelor's degree with 1+ years of relevant experience. It includes responsibilities for bid processes, contract administration, and regulatory compliance.

Qualifications

• Bachelor's Degree required.
• 1+ years of relevant experience; or an equivalent combination of education and experience accepted
• Required Certifications: None

Responsibilities

• Prepare, review, evaluate, and administer construction-related contracts and design-related agreements, solicitation packages, amendments, change orders, pay-applications, and other procurement documents for capital construction and facilities projects.
• Develop and review front-end contract documents, general conditions, supplementary conditions, specifications, bid forms, and procurement requirements for compliance with institutional standards, legal requirements, and public procurement regulations.
• Serve as the liaison between project management and university central procurement for purchase orders submission.
• Coordinate and manage public and private solicitation processes (IFB, RFP, RFQ) and related procurement activities.
• Conduct bid openings; review bids for responsiveness, responsibility, completeness, and compliance with solicitation requirements.
• Prepare bid tabulations, procurement summaries, recommendation documents, and supporting materials for approvals and award decisions.
• Facilitate contract execution processes and ensure approvals, insurance certificates, bonds, licenses, and documentation are obtained before contract award and project start.
• Administer and maintain contract records, procurement documentation, solicitation files, and electronic contract management systems.
• Administer contractor prequalification and vendor responsibility review processes, including evaluation of financial capacity, licensing, safety records, references, and prior performance.
• Coordinate communications related to procurement schedules, addenda, clarifications, substitutions, and contract interpretation.
• Assist project teams with contract compliance monitoring, contractor performance evaluation, dispute resolution, and interpretation of contractual obligations.
• Support negotiations related to contract terms, pricing, schedules, scope modifications, and construction-related claims or disputes.
• Ensure compliance with laws, regulations, university policies, insurance and bonding requirements, and construction contracting standards.
• Coordinate with legal, procurement, finance, risk mgmt, EHS, and project management on contractual risk and procurement strategy.
• Support audits, records reviews, and compliance reporting related to procurement and construction contracting functions.
• Monitor and maintain electronic bidding and contract administration systems to ensure accuracy and data integrity.
• Develop guidance materials, templates, procedures, and training resources for construction contracting and procurement practices.
• Research industry trends and regulatory changes to support continuous improvement.
• Prepare and submit project delegation and reimbursement requests to PA DGS.

Education

Bachelor's Degree

Job description

Penn State University seeks a Construction Contracts Administrator to oversee contracts and procurement for capital projects at the university. The role covers negotiation, execution, compliance, and liaison with project teams, procurement, and legal counsel.

The position supports flexible work arrangements and requires a Bachelor's degree with 1+ years of relevant experience. It includes responsibilities for bid processes, contract administration, and regulatory compliance.