Construction Contract Administrator

APAC-Mississippi, Inc.; Richland (MS); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Competitive pay

Medical, dental, disability benefits

Retirement savings plan

Health and wellness programs

Inclusive culture

Job summary

APAC Mississippi, Inc. in Richland, MS is seeking an Administrative/Office Manager to support Project Managers and Estimators. You will handle contract management, corporate communications, and safety compliance, ensuring MDOT and owner requirements are met.

The role involves AP/AR support, subcontractor documentation, and COI coordination. The ideal candidate has 3+ years in construction administrative duties, with proficiency in MS Office and knowledge of contracts and insurance.

Qualifications

• 3+ years of experience in an administrative or office management role handling AP/AR, contracts, insurance (GL or workers compensation), customer relations in the Construction Industry preferred but not required.
• Associate degree preferred but not required.
• MS Office 2007 or greater with basic Excel formulas.

Responsibilities

• Reviews contractual documents and performance requirements to ensure adherence to company policy, government specification and requirements, customer specifications to agreements in accordance with legal requirements.
• Order Bid Bonds, Payment Performance Bonds, and Miscellaneous Bonds (Surety Releases). Responsible for preparing all MDOT packages and returning to MDOT in a timely manner.
• Sending all Change Orders and Supplemental Agreements to Surety.
• Notify Subcontractors of compliance requirements.
• Order MPC's (Material Purchasing Certificate) as needed as APAC Prime contractor.
• Timely coordination of COI's (Certificates of Insurance) process with vendor and requestor.
• Track subcontractor COI's (Certificates of Insurance) for expirations and updating subcontractor files to ensure compliance.
• Keeps accurate records for All Service Agreements.
• Complete Quarterly Bond.
• Order all Railroad COI and Right of Entry Forms.
• AD HOC as needed.

Skills

AP/AR management

Contracts

Insurance

Customer relations

MS Office

Viewpoint

Civil Construction knowledge

Education

Associate degree preferred

Tools

Viewpoint

Job description

APAC Mississippi, Inc. in Richland, MS is seeking an Administrative/Office Manager to support Project Managers and Estimators. You will handle contract management, corporate communications, and safety compliance, ensuring MDOT and owner requirements are met.

The role involves AP/AR support, subcontractor documentation, and COI coordination. The ideal candidate has 3+ years in construction administrative duties, with proficiency in MS Office and knowledge of contracts and insurance.