Construction Contract Administrator

Moseley; Baltimore (MD); On-site; USD 100,000 - 115,000; Full time

Benefits offered by this job

Health Insurance & HRA

401(k) with employer match

Dental & Vision insurance

Health FSA & Dependent Care FSA

Telemedicine & Wellness programs

Licenses & Dues reimbursement

Hybrid work model

Job summary

Moseley seeks a full-time Construction Contract Administrator for our Baltimore team, focusing on Senior Living projects. This role serves as the primary construction-phase representative across multiple active communities, coordinating with owners, contractors, consultants and Moseley teams.

The CCA will lead field observations, RFIs, submittals, change management, pay apps, punch lists, and field-condition resolutions. Travel overnight is required on occasion.

Qualifications

• 5+ years of commercial construction administration experience.
• Experience with large multi-phase projects and strong client-management skills.
• Procore and Revit proficiency required; architectural licensure preferred.
• Periodic overnight travel is required.

Responsibilities

• Communicate with all project participants in an effective and collaborative manner.
• Conduct regular site visits to observe progress and prepare detailed field reports.
• Lead and document project meetings with agendas and minutes.
• Review contracts and documentation for compliance and clarity on small to medium projects.
• Respond to RFIs and manage submittals and change orders.
• Prepare contract modifications and review cost proposals for accuracy.
• Evaluate payment applications and monitor schedules.
• Maintain organized project records and manage closeout documentation.

Skills

Communication

Cost analysis & estimating

Project coordination

Team collaboration

Site observation

Tools

Procore

Revit

Microsoft Office

Bluebeam

Job description

Moseley is seeking a full-time Construction Contract Administrator (CCA) to join our Baltimore team and focus on Senior Living projects. This position will serve as Moseley's primary construction-phase representative on multiple active projects and communities, working closely with owners, contractors, consultants, and Moseley project teams.

The CCA will lead construction-phase services, including field observation, RFIs, submittals, change management, pay applications, punch lists, and resolution of field conditions. Our Senior Living work frequently consists of large, multi-building campuses developed in multiple phases, with construction programs extending five years or more.

What’s Needed:

Experienced Architect or Construction Administrator with 5+ years of significant commercial construction administration experience, preferably on large, complex, or multi-phase projects. Strong communication, organization, technical constructability and construction detailing problem-solving, and client-management skills are essential. Experience with Procore and the ability to navigate Revit models are required. Architectural licensure is preferred. Periodic overnight travel is required.

Location:

Baltimore, MD 21230

Moseley provides competitive salaries and a comprehensive benefits package for all full-time employees, including:

• Employer-paid Health Insurance with HRA (Health Reimbursement Arrangement); Basic life Insurance; Parental Leave; Holidays & Annual/Sick/Personal day Leave; Short-term and Long-term Disability Insurance
• 401(k) with employer match
• Dental, Vision, and Pet Insurance
• Health FSA and Dependent Care FSA
• Telemedicine Services, EAP, & Wellness Programs
• Payments for Qualifying Professional Licenses & Dues
• Hybrid Work Model (following introductory period)

Qualifications:

• High school diploma required
• 3+ years’ construction administration or construction management experience

Responsibilities:

• Communicate with all project participants, including but not limited to internal team members, clients, owners, and consultants in an effective and collaborative manner
• Conduct regular site visits to observe construction progress, ensure compliance with contract documents, and prepare detailed field reports
• Lead and document project meetings, including preparation of agendas and distribution of meeting minutes
• Review and interpret project-related agreements, contracts, and documentation to ensure compliance and clarity for small to medium-size projects
• Respond to Requests for Information (RFIs)
• Perform architectural submittal reviews in accordance with project timelines and company standards. Monitor and manage timeliness of review when performed by others
• Prepare contract modifications and review cost proposals for accuracy and consistency with project scope
• Evaluate contractor payment applications and confirm accuracy with work-in-place and approved schedules
• Maintain comprehensive and organized project records throughout the duration of the project
• Oversee the color and finish selection process, including sample coordination and final approvals in collaboration with clients and design teams
• Conduct Substantial Completion inspections and manage creation of punch lists and follow-up
• Manage and execute the project closeout process, ensuring delivery of all final documentation, as-built drawings, and warranty materials
• Provide mentorship to emerging professionals
• Additional responsibilities as assigned

Required Skills:

• Capable of working in a collaborative team environment to meet specific deadlines
• Diligence in monitoring progress, identifying potential problems and designing solutions as necessary
• Proficient knowledge of cost analysis and estimating
• Strong ability to communicate clearly both verbally and in writing
• Working knowledge of applicable codes/standards, and construction documentation
• Ability to navigate active project sites to observe work in progress with the ability to climb ladders, access scaffolding, and lift up to 25 lbs. as necessary
• Maintaining a valid driver’s license required and be available to travel to various project sites as required

Software Proficiencies:

• Microsoft Office Suite experience required
• Bluebeam experience preferred
• Procore experience preferred

Compensation: $100,000-$115,000. Annual salary is commensurate with education & experience.

About the Firm:

Founded in 1969, Moseley is an interdisciplinary design practice focused on the bedrock institutions and gathering places of communities across the United States. Offering architecture, engineering, interior design and planning services, Moseley transforms communities by creating safe, sustainable and engaging gathering places that instill pride and elevate daily life.

According to our 2025 workplace survey, 96% of employees believe that their work serves a valuable purpose for our firm; 94% believe Moseley respects and values their time with family and friends, away from work; 98% are proud to work at Moseley, and 95% would recommend the firm to friends for employment.

Moseley is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, gender identity, national origin, disability or veteran status. For more information about your EEO rights as an applicant under the law please view “ EEO is the Law Poster ”, “ Pay Transparency Notice ”, and “ Supplement ”.

If you are a qualified individual with a disability, or a disabled veteran, you have the right to request an accommodation if you are unable, or limited in your ability, to use or access our online application system. To request accommodation, please contact Human Resources at 804.794.7555

Moseley maintains a drug free workplace.