Construction Closeout Coordinator | Admin & Project Docs

Nabholz Construction; Franklin (TN); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical care

Dental care

Vision care

401(k) matching

Long-term disability

Company-paid life insurance

Voluntary life insurance

Dependent life insurance

Flexible spending accounts

Paid holidays

Direct deposit

Wellness program

Job summary

Nabholz Construction in Franklin, TN is seeking a Closeout Coordinator to support project teams by coordinating closeout activities, maintaining logs, and preparing documents.

You will partner with Operations Leadership, subcontractors, and clients to ensure accurate, timely closeout packages, while adhering to Nabholz standards. Candidates should have 1–2 years of construction or technical training and strong communication and organization skills.

Qualifications

• Self-motivated, takes initiative, willingness to learn.
• Excellent communication (written and oral) skills.
• Maintain organization of department files.
• General knowledge of CSI specifications, construction documents, means & methods.
• Knowledge of office routines and business machines.
• Familiarity with Microsoft Office and Procore Project Management software, a plus.

Responsibilities

• Manage administrative support functions and prioritize workload.
• Point of contact for closeout questions for Project Teams.
• Understand closeout requirements based on project plans and specifications.
• Prepare closeout logs in PM software per Nabholz standards.
• Prepare internal closeout documents.
• Collect closeout documents from subcontractors.
• Communicate about closeouts with subcontractors via email & phone.
• Coordinate, schedule, and record Owner training of building systems.
• Conduct closeout check-in meetings with Project Teams.
• Prepare closeout websites for distribution to clients.
• Potentially present completed closeout sites to clients.
• Set up office systems including file maintenance, correspondence deadlines, and project management for own work.
• Run monthly closeout reports.
• Attend training sessions & seminars.
• This job is safety sensitive for medical marijuana purposes.
• This position requires driving a personal vehicle on behalf of the company or a company vehicle; therefore, the applicant must successfully complete a motor vehicle records check, possess and maintain a current, valid driver's license in their state of residence, and immediately self-report convictions/violations/tickets to the DOT Compliance Specialist as per Company Policy.
• All other tasks as assigned

Skills

Self-motivation

Communication

Organization

CSI specs knowledge

Attention to detail

Tools

Procore

Microsoft Office

Job description

Nabholz Construction in Franklin, TN is seeking a Closeout Coordinator to support project teams by coordinating closeout activities, maintaining logs, and preparing documents.

You will partner with Operations Leadership, subcontractors, and clients to ensure accurate, timely closeout packages, while adhering to Nabholz standards. Candidates should have 1–2 years of construction or technical training and strong communication and organization skills.