Closeout Coordinator

Nabholz Construction; Franklin (TN); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical care

Dental care

Vision care

401(k) matching

Long-term disability

Company-paid life insurance

Voluntary life insurance

Dependent life insurance

Flexible spending accounts

Paid holidays

Direct deposit

Wellness program

Job summary

Nabholz Construction in Franklin, TN is seeking a Closeout Coordinator to support project teams by coordinating closeout activities, maintaining logs, and preparing documents.

You will partner with Operations Leadership, subcontractors, and clients to ensure accurate, timely closeout packages, while adhering to Nabholz standards. Candidates should have 1–2 years of construction or technical training and strong communication and organization skills.

Qualifications

• Self-motivated, takes initiative, willingness to learn.
• Excellent communication (written and oral) skills.
• Maintain organization of department files.
• General knowledge of CSI specifications, construction documents, means & methods.
• Knowledge of office routines and business machines.
• Familiarity with Microsoft Office and Procore Project Management software, a plus.

Responsibilities

• Manage administrative support functions and prioritize workload.
• Point of contact for closeout questions for Project Teams.
• Understand closeout requirements based on project plans and specifications.
• Prepare closeout logs in PM software per Nabholz standards.
• Prepare internal closeout documents.
• Collect closeout documents from subcontractors.
• Communicate about closeouts with subcontractors via email & phone.
• Coordinate, schedule, and record Owner training of building systems.
• Conduct closeout check-in meetings with Project Teams.
• Prepare closeout websites for distribution to clients.
• Potentially present completed closeout sites to clients.
• Set up office systems including file maintenance, correspondence deadlines, and project management for own work.
• Run monthly closeout reports.
• Attend training sessions & seminars.
• This job is safety sensitive for medical marijuana purposes.
• This position requires driving a personal vehicle on behalf of the company or a company vehicle; therefore, the applicant must successfully complete a motor vehicle records check, possess and maintain a current, valid driver's license in their state of residence, and immediately self-report convictions/violations/tickets to the DOT Compliance Specialist as per Company Policy.
• All other tasks as assigned

Skills

Self-motivation

Communication

Organization

CSI specs knowledge

Attention to detail

Tools

Procore

Microsoft Office

Job description

Originally founded as a small construction company in 1949, Nabholz is now a team of more than 1,900 industry leading professionals working together to serve our clients, communities, and each other. Over the last 75+ years, we've grown into a national multi-service contractor offering a full range of construction, industrial, civil, and environmental services.

We are proud to offer you :

• Medical, Dental and Vision Care
• 401(k) Retirement Savings Plan with Company Matching Contributions
• Long-Term Disability Insurance
• Company-Paid Life Insurance
• Supplemental Voluntary Life and Accidental Death and Dismemberment Insurance
• Dependent Voluntary Life Insurance
• Flexible Spending Accounts
• Paid Holidays and Vacation
• Direct Deposit
• Wellness Program with Incentives

Summary:

A Closeout Coordinator is responsible for developing positive relationships with Operations Leadership & Project Teams; undertaking various support activities as directed by the Closeout Department including communicating and coordinating with local Project Teams; document preparation, collection, and organization; and other tasks.

Essential Duties and Responsibilities :

Originally founded as a small construction company in 1949, Nabholz is now a team of more than 1,900 industry leading professionals working together to serve our clients, communities, and each other. Over the last 75+ years, we've grown into a national multi-service contractor offering a full range of construction, industrial, civil, and environmental services.

We are proud to offer you :

• Medical, Dental and Vision Care
• 401(k) Retirement Savings Plan with Company Matching Contributions
• Long-Term Disability Insurance
• Company-Paid Life Insurance
• Supplemental Voluntary Life and Accidental Death and Dismemberment Insurance
• Dependent Voluntary Life Insurance
• Accident Recovery
• Flexible Spending Accounts
• Paid Holidays and Vacation
• Direct Deposit
• Wellness Program with Incentives

Summary:

A Closeout Coordinator is responsible for developing positive relationships with Operations Leadership & Project Teams; undertaking various support activities as directed by the Closeout Department including communicating and coordinating with local Project Teams; document preparation, collection, and organization; and other tasks.

Essential Duties and Responsibilities :

• Manage administrative support functions and more complex tasks including establishing relative priorities of current and anticipated workload, organizing, and conducting assignments according to deadlines
• Point of contact for closeout questions and guidance for Project Teams
• Understand closeout requirements based on project plans and specifications
• Prepare closeout logs in PM software based on Nabholz standards and construction documents
• Prepare internal closeout documents
• Collect closeout documents from subcontractors
• Communicate about closeouts with subcontractors via email & phone
• Coordinate, schedule, and record Owner training of building systems
• Conduct closeout check-in meetings with Project Teams
• Prepare closeout websites for distribution to clients
• Potentially present completed closeout sites to clients
• Set up o-ice systems including file maintenance, correspondence deadlines, and project
  management for own work
• Run/provide monthly closeout reports
• Participate in special activities, committees, and events as requested
• Attend training sessions & seminars
• This job is safety sensitive for medical marijuana purposes
• This position requires driving a personal vehicle on behalf of the company or a company vehicle; therefore, the applicant must successfully complete a motor vehicle records check, possess and maintain a current, valid driver's license in their state of residence, and immediately self-report convictions/violations/tickets to the DOT Compliance Specialist as per Company Policy. Any negative change in the status of the employee’s driving record may result in the revocation of the employee’s privilege to drive for the company.
• All other tasks as assigned

Education/Skill Requirements :

Educational and experience requirements include 1-2 years construction, business, or technical training.

• Self-motivated, takes initiative, willingness to learn.
• Excellent communication (written and oral) skills.
• Maintain organization of department files.
• General knowledge of CSI specifications, construction documents, means & methods.
• Knowledge of office routines and business machines.
• Familiarity with Microsoft Office and Procore Project Management software, a plus.

Physical Demands :

• Ability to continuously sit, stand, or walk.
• Ability to bend, squat, climb stairs, and lift frequently.
• Ability to lift up to 25 pounds occasionally.

Work environment :

• Office, cubicle, workstation, or job site, job trailer.

AA/EOE. Women, Minorities, Veterans, and Disabled People Encouraged to Apply

Nabholz is an Equal Opportunity Employer and does not discriminate on the basis of sex, race, color, religion, sexual orientation, national origin, cultural heritage, ancestry, political belief, age, marital status, pregnancy, physical or mental disability, protected veteran status or any other characteristic protected by federal, state or local laws

Employment at Nabholz is subject to post offer, pre-employment drug testing. Nabholz is a drug-free workplace and an E-Verify employer. The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day.

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