Closeout Coordinator

Nabholz Construction; Lenexa (KS); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental and Vision Care

401(k) Retirement Savings Plan with 2%

Long-Term Disability Insurance

Company-Paid Life Insurance

Supplemental Voluntary Life and AD&D

Dependent Voluntary Life Insurance

Accident Recovery

Flexible Spending Accounts

Paid Holidays and Vacation

Direct Deposit

Wellness Program with Incentives

Job summary

Nabholz Construction is seeking a Closeout Coordinator to support Operations Leadership and Project Teams with document preparation, communication, and coordination of closeout activities.

Responsibilities include managing closeout logs, collecting documents from subcontractors, coordinating owner training, and producing monthly closeout reports. Strong organization, MS Office, and Procore skills are essential.

Qualifications

• 1-2 years construction, business, or technical training.
• Excellent communication (written and oral) skills.
• Maintain organization of department files.
• General knowledge of CSI specifications, construction documents, means & methods.
• Knowledge of office routines and business machines.
• Familiarity with Microsoft Office and Procore Project Management software, a plus.

Responsibilities

• Manage administrative support functions and more complex tasks including establishing relative priorities of current and anticipated workload, organizing, and conducting assignments according to deadlines
• Point of contact for closeout questions and guidance for Project Teams
• Understand closeout requirements based on project plans and specifications
• Prepare closeout logs in PM software based on Nabholz standards and construction documents
• Prepare internal closeout documents
• Collect closeout documents from subcontractors
• Communicate about closeouts with subcontractors via email & phone
• Coordinate, schedule, and record Owner training of building systems
• Conduct closeout check-in meetings with Project Teams
• Prepare closeout websites for distribution to clients
• Potentially present completed closeout sites to clients
• Set up o-ice systems including file maintenance, correspondence deadlines, and project management for own work
• Run/provide monthly closeout reports
• Participate in special activities, committees, and events as requested
• Attend training sessions & seminars
• This job is safety sensitive for medical marijuana purposes
• This position requires driving a personal vehicle on behalf of the company or a company vehicle; therefore, the applicant must successfully complete a motor vehicle records check, possess and maintain a current, valid driver's license in their state of residence, and immediately self-report convictions/violations/tickets to the DOT Compliance Specialist as per Company Policy. Any negative change in the status of the employee’s driving record may result in the revocation of the employee’s privilege to drive for the company.
• All other tasks as assigned

Skills

Self-motivated

Initiative

Excellent communication

Organizational skills

Education

1-2 years construction, business, or technical training

Tools

Procore Project Management

Microsoft Office

Job description

Originally founded as a small construction company in 1949, Nabholz is now a team of more than 1,900 industry leading professionals working together to serve our clients, communities, and each other. Over the last 75+ years, we've grown into a national multi-service contractor offering a full range of construction, industrial, civil, and environmental services.

We are proud to offer you :

• Medical, Dental and Vision Care
• 401(k) Retirement Savings Plan with Company Matching Contributions
• Long-Term Disability Insurance
• Company-Paid Life Insurance
• Supplemental Voluntary Life and Accidental Death and Dismemberment Insurance
• Dependent Voluntary Life Insurance
• Accident Recovery
• Flexible Spending Accounts
• Paid Holidays and Vacation
• Direct Deposit
• Wellness Program with Incentives

Summary:

A Closeout Coordinator is responsible for developing positive relationships with Operations Leadership & Project Teams; undertaking various support activities as directed by the Closeout Department including communicating and coordinating with local Project Teams; document preparation, collection, and organization; and other tasks.

Essential Duties and Responsibilities:

• Manage administrative support functions and more complex tasks including establishing relative priorities of current and anticipated workload, organizing, and conducting assignments according to deadlines
• Point of contact for closeout questions and guidance for Project Teams
• Understand closeout requirements based on project plans and specifications
• Prepare closeout logs in PM software based on Nabholz standards and construction documents
• Prepare internal closeout documents
• Collect closeout documents from subcontractors
• Communicate about closeouts with subcontractors via email & phone
• Coordinate, schedule, and record Owner training of building systems
• Conduct closeout check-in meetings with Project Teams
• Prepare closeout websites for distribution to clients
• Potentially present completed closeout sites to clients
• Set up o-ice systems including file maintenance, correspondence deadlines, and project management for own work
• Run/provide monthly closeout reports
• Participate in special activities, committees, and events as requested
• Attend training sessions & seminars
• This job is safety sensitive for medical marijuana purposes
• This position requires driving a personal vehicle on behalf of the company or a company vehicle; therefore, the applicant must successfully complete a motor vehicle records check, possess and maintain a current, valid driver's license in their state of residence, and immediately self-report convictions/violations/tickets to the DOT Compliance Specialist as per Company Policy. Any negative change in the status of the employee’s driving record may result in the revocation of the employee’s privilege to drive for the company.
• All other tasks as assigned

Education/Skill Requirements:

Educational and experience requirements include 1-2 years construction, business, or technical training.

• Self-motivated, takes initiative, willingness to learn.
• Excellent communication (written and oral) skills.
• Maintain organization of department files.
• General knowledge of CSI specifications, construction documents, means & methods.
• Knowledge of office routines and business machines.
• Familiarity with Microsoft Office and Procore Project Management software, a plus.

Physical Demands:

• Ability to continuously sit, stand, or walk.
• Ability to bend, squat, climb stairs, and lift frequently.
• Ability to lift up to 25 pounds occasionally.

Work environment :

• Office, cubicle, workstation, or job site, job trailer.

AA/EOE. Women, Minorities, Veterans, and Disabled People Encouraged to Apply

Nabholz is an Equal Opportunity Employer and does not discriminate on the basis of sex, race, color, religion, sexual orientation, national origin, cultural heritage, ancestry, political belief, age, marital status, pregnancy, physical or mental disability, protected veteran status or any other characteristic protected by federal, state or local laws.

Employment at Nabholz is subject to post offer, pre-employment drug testing. Nabholz is a drug-free workplace and an E-Verify employer. The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day.

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