Construction Billing Specialist.

Vaco by Highspring; Norwood (OH); On-site; USD 52,000 - 72,000; Full time

Job summary

Vaco by Highspring in Norwood, OH is seeking a detail-oriented Construction Billing Specialist to join our accounting team. You will prepare, review, and process invoices, support AR and month-end close activities, and help improve billing processes across multiple entities.

This is an onsite role, Monday–Friday in Norwood. The ideal candidate will have hands-on billing experience, strong problem-solving abilities, and the initiative to research questions independently.

Qualifications

• Must have hands-on billing experience.
• Ability to research and resolve billing discrepancies.
• Strong verbal and written communication skills.

Responsibilities

• Prepare, review, and process invoices and billing documents.
• Review supporting docs for accuracy and completeness.
• Research and resolve billing questions and discrepancies.
• Coordinate with project managers, customers, vendors and internal teams for timely invoicing.
• Support month-end close and accounts receivable activities.
• Monitor unbilled work and assist with collections as needed.
• Maintain organized billing records and protect confidential information.
• Work across multiple entities/projects as needed.
• Identify opportunities to improve billing processes and workflows.
• Manage competing priorities while meeting deadlines.

Skills

Billing experience

Attention to detail

Communication skills

Multitasking

Education

High school diploma or GED

Associate degree in Accounting/Business

Tools

ComputerEase ERP

Microsoft Excel

Microsoft Outlook

Job description

Location: Norwood, OH
Job Type: Direct Hire
Work Arrangement: Onsite, Monday-Friday

Construction Billing Specialist.

Position Overview

We are seeking a detail-oriented Billing Specialist to join an established accounting team in Norwood, Ohio. This individual will be responsible for preparing and reviewing invoices, maintaining accurate billing records, researching discrepancies, and supporting accounts receivable and month-end close activities.

The ideal candidate has hands‑on billing experience, strong problem‑solving skills, and the initiative to research questions independently. Experience working across multiple entities or within the construction industry is a plus.

Key Responsibilities

• Prepare, review, and process accurate invoices and billing documentation.

• Review supporting documentation to ensure billing accuracy and completeness.

• Research and resolve billing questions, discrepancies, and customer inquiries.

• Coordinate with project managers, customers, vendors, and internal departments to ensure timely invoicing.

• Support month‑end close and accounts receivable activities.

• Monitor unbilled work and assist with collections related to outstanding billings.

• Maintain organized billing records and protect confidential financial information.

• Work across multiple entities, customers, projects, or billing streams as needed.

• Identify opportunities to improve billing processes, workflows, and efficiencies.

• Manage competing priorities while meeting deadlines and maintaining accuracy.

Required Qualifications

• High school diploma or GED required; an associate degree in Accounting, Business, or a related field is preferred.

• At least 2 years of billing, accounts receivable, accounting, or related administrative experience.

• Strong attention to detail, organizational skills, and analytical problem‑solving abilities.

• Ability to independently investigate and resolve billing issues.

• Excellent written and verbal communication skills.

• Ability to manage multiple priorities in a fast‑paced environment.

• Willingness to work onsite in Norwood, Ohio, Monday through Friday.

Software & Systems Experience

Experience with the following software is important for this position:

• ComputerEase ERP: Experience with ComputerEase or another construction‑related ERP system is preferred.

• Microsoft Excel: Proficiency working with spreadsheets, reviewing billing data, and maintaining accurate financial records.

• Microsoft Outlook: Experience managing email correspondence and communicating with internal and external stakeholders.

Preferred Experience

• Construction industry billing or construction accounting.

• Progress billing, time‑and‑material billing, or contract billing.

• Multi‑entity or multi‑subsidiary accounting environments.

• Accounts receivable, collections, and month‑end close support.

• Process improvement and billing workflow optimization.

• Associate degree in Accounting, Business, or a related field.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, contact [e-mail] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here https://www.highspring.com/ai-use-notices/ . Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

the individual's skill sets, experience and training;

licensure and certification requirements;

office location and other geographic considerations; and

other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).