Construction Administrator - Federal Sector

Procon Consulting, LLC; Philadelphia (Philadelphia County); On-site; USD 65,000 - 95,000; Full time

Job summary

Procon is seeking a Construction Administrator to provide professional construction management services for a healthcare project in Philadelphia, PA. You will support planning, design review, construction, commissioning, turnover, and closeout with QA/QC, schedule monitoring, and cost management.

The role requires 3+ years of construction and administration experience, proficiency with MS Office and scheduling tools, and strong communication skills.

Qualifications

• Bachelor’s degree or 3 years of relevant construction experience.
• Minimum 3 years of experience in construction management or related roles.
• Experience on commercial, institutional, healthcare, federal, or complex facility projects.
• Field inspections, documenting activities, and identifying deficiencies or non‑conforming work.
• Reviewing drawings, specifications, RFIs, submittals, and other contractor documentation.
• Knowledge of construction methods, building codes, permitting requirements, and contractor/subcontractor operations.
• Understanding QA/QC, scheduling, project controls.
• Strong written and verbal communication and organizational skills.
• Proficiency with MS Office, CM software, and PM tools.
• VA or federal healthcare construction experience preferred.
• Experience with Primavera P6 or scheduling software preferred.

Responsibilities

• Support construction administration activities throughout project execution, including review of drawings, specifications, submittals, RFIs, proposed changes, and other construction documents.
• Perform daily site inspections to monitor construction progress, quality, safety, and contractor compliance with contract requirements.
• Identify and document deficiencies, non‑conforming work, corrective actions, and overall construction progress.
• Assist with design and constructability reviews, issue tracking, change management, and change order evaluations.
• Monitor project schedules and identify potential delays, risks, and mitigation measures.
• Support project cost management, including budget tracking, cost estimates, and review of contractor pay applications against completed work.
• Maintain accurate project records, activity logs, correspondence, reports, and schedule documentation.
• Participate in construction progress and coordination meetings with VA personnel, contractors, architects, engineers, and other project stakeholders.
• Support quality assurance/quality control (QA/QC), testing, commissioning, and corrective action activities.
• Assist with owner‑furnished equipment, project closeout, turnover, furniture moves, and operational readiness activities as required.

Skills

Communication skills

Organizational skills

Problem-solving skills

Verbal communication

Education

Bachelor’s degree in Construction Management or related field

Tools

Primavera P6

Construction management software

Microsoft Office

Job description

Procon is a top-ranked construction management and technology consulting firm with 25 years of experience delivering high‑impact projects across the U.S. and worldwide. An ENR Top 100 CM/PM firm for five consecutive years, we specialize in program management, project controls, commissioning, and technology—and offer an excellent platform to grow your career while shaping the future of the built environment.

Procon is seeking a Construction Administrator to provide professional construction management and construction administration services in support of a healthcare construction project in Philadelphia, PA. This role will support projects throughout planning, design review, construction, commissioning, turnover, and project closeout. This role requires various skills and experience as listed below.

Qualifications

• Bachelor’s degree in Construction Management, Engineering, Architecture, Building Sciences, or a related field, or a minimum of 3 years of relevant construction experience demonstrating the ability to perform the required duties.

• Minimum 3 years of experience in construction management, construction administration, field inspection, owner’s representation, or a related role.

• Experience supporting commercial, institutional, healthcare, federal, or other complex facility construction projects.

• Demonstrated experience performing field inspections, documenting construction activities, and identifying deficiencies or non‑conforming work.

• Experience reviewing construction drawings, specifications, RFIs, submittals, and other contractor documentation.

• Working knowledge of construction methods, building codes, permitting requirements, and contractor/subcontractor operations.

• Understanding of QA/QC principles, construction scheduling, project controls, and assessment of work‑in‑place.

• Strong written and verbal communication, organizational, and problem‑solving skills.

• Proficiency with Microsoft Office Suite, construction management software, and project management tools.

• Previous VA or federal healthcare construction experience preferred.

• Experience with Primavera P6 or equivalent scheduling software preferred.

Responsibilities and Duties

• Support construction administration activities throughout project execution, including review of drawings, specifications, submittals, RFIs, proposed changes, and other construction documents.

• Perform daily site inspections to monitor construction progress, quality, safety, and contractor compliance with contract requirements.

• Identify and document deficiencies, non‑conforming work, corrective actions, and overall construction progress.

• Assist with design and constructability reviews, issue tracking, change management, and change order evaluations.

• Monitor project schedules and identify potential delays, risks, and mitigation measures.

• Support project cost management, including budget tracking, cost estimates, and review of contractor pay applications against completed work.

• Maintain accurate project records, activity logs, correspondence, reports, and schedule documentation.

• Participate in construction progress and coordination meetings with VA personnel, contractors, architects, engineers, and other project stakeholders.

• Support quality assurance/quality control (QA/QC), testing, commissioning, and corrective action activities.

• Assist with owner‑furnished equipment, project closeout, turnover, furniture moves, and operational readiness activities as required.

Salary commensurate with experience.

Procon offers competitive salaries and a comprehensive benefits package, including full medical/dental insurance and 401(K) plan. Procon is an equal opportunity employer and considers qualified applicants for employment without regard to race, gender, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.