Construction Administrator - Architecture

VIP Executive Search; Miami (FL); On-site; USD 70,000 - 110,000; Full time

Job summary

VIP Executive Search is seeking a Construction Administrator to oversee architectural aspects during construction in Coral Gables, FL. The role ensures the design intent is accurately translated into built work, coordinating with contractors and consultants.

The ideal candidate holds a Bachelor’s in Architecture, has 5–7 years in construction administration, and is proficient with AutoCAD, Revit, and related tools; bilingual English/Spanish is required.

Qualifications

• Bachelor’s degree in Architecture or related field.
• 5–7 years of construction administration experience.
• Ability to interpret drawings, specifications, and contract documents.
• Experience reviewing technical submittals, shop drawings, and coordination drawings.
• Bilingual English/Spanish proficiency required.

Responsibilities

• Safeguard and maintain the architectural design intent throughout construction.
• Interpret contract documents, drawings, and specifications to resolve questions.
• Perform detailed architectural review of shop drawings, submittals, RFIs, and substitutions.
• Identify and address discrepancies and coordination issues between documents.
• Coordinate with project architects and consultants to resolve technical issues.
• Conduct regular site visits to review progress and confirm conformance with documents.
• Document site observations and non-conforming work and propose corrective action.
• Evaluate change orders, ASIs, and clarifications related to design issues.
• Maintain logs for RFIs, submittals, change orders, and field directives.
• Review contractor pay applications and verify progress relative to work completed.
• Assist with punch lists, substantial completion reviews, and project closeout.
• Serve as the primary architectural liaison among design team, contractor, consultants, and client.

Skills

Bilingual (English/Spanish)

Strong communication

Problem-solving

Education

Bachelor’s degree in Architecture or related field

Tools

AutoCAD

Revit

Bluebeam

Autodesk Construction Cloud

Microsoft 365

Job description

Job Title: Construction Administrator - Architecture

Job description:

We are seeking a highly skilled Construction Administrator to lead the architectural oversight of projects during the construction phase. This role is responsible for ensuring that the architectural design intent is accurately translated from contract documents into the built work, while coordinating technical issues that arise in the field.

The Construction Administrator acts as the architect’s representative during construction, reviewing drawings and submittals, identifying discrepancies between disciplines, and ensuring that all construction activities align with the architectural vision and contract documents.

This is a Full-Time / On-site role located in Coral Gables.

The ideal candidate brings a strong architectural background, deep familiarity with construction documentation, and the ability to interpret complex drawings and specifications while coordinating effectively with contractors, consultants, and internal design teams.

Key Responsibilities:

• Safeguard and maintain the architectural design intent throughout the construction phase of projects
• Interpret contract documents, drawings, and specifications to resolve technical questions during construction
• Perform detailed architectural review of shop drawings, submittals, RFIs, and substitutions for compliance with design intent and project requirements
• Identify and address discrepancies, conflicts, or coordination issues between architectural, structural, MEP, and consultant documents
• Coordinate with project architects and consultants to resolve technical issues and maintain alignment with the design vision
• Conduct regular site visits to review construction progress, evaluate field conditions, and confirm conformance with contract documents
• Document site observations, field reports, and non-conforming work, and provide recommendations for corrective action
• Evaluate and process change orders, ASIs, and clarifications related to technical or design issues
• Maintain accurate logs and documentation for RFIs, submittals, change orders, and field directives
• Review contractor pay applications and verify progress relative to work completed
• Assist with punch lists, substantial completion reviews, and project closeout
• Serve as the primary architectural liaison between the design team, contractor, consultants, and client during construction

Qualifications:

• Must be able to work Full-Time / On-site in Coral Gables
• Bachelor’s degree in Architecture, Architectural Engineering, or related field
• 5–7 years of experience in Construction Administration within an architectural practice
• Strong ability to interpret architectural drawings, specifications, and contract documents
• Experience reviewing technical submittals, shop drawings, and coordination drawings
• Deep understanding of construction assemblies, building systems, materials, and detailing
• Familiarity with zoning, permitting, and code compliance
• Knowledge of all architectural phases (SD, DD, CD, CA)
• Proficiency in AutoCAD, Revit, Bluebeam, Autodesk Construction Cloud, and Microsoft 365
• Excellent communication, coordination, and problem-solving skills
• Strong attention to detail and ability to identify interdisciplinary discrepancies
• CSI, CDT, or CCS certification is a plus
• Bilingual (English/Spanish) proficiency required

EEO Statement: We are an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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