CONSTRUCTION ADMINISTRATOR – ARCHITECTURE

AIA Orange County; Huntington Beach, Northern (CA, KY); Hybrid; USD 95,000 - 135,000; Full time

Benefits offered by this job

401(k) with company matching

Medical, dental and vision insurance

Paid time off

Professional development assistance

Job summary

Pacific Rim Architects, based in Huntington Beach, seeks a seasoned Construction Administrator to lead construction-phase activities for educational, public-sector, and institutional projects across California. You will work closely with clients, contractors, inspectors, and consultants to administer contracts and maintain clear communication between design and construction teams.

The ideal candidate has deep knowledge of construction documents and building systems, can manage multiple projects

Qualifications

• 5–10+ years of relevant architectural, construction administration, construction management, or related experience.
• Strong understanding of construction documents, specifications, building systems, and construction practices.
• Demonstrated experience with RFIs, submittals, change orders, pay applications, field observations, and project closeout.
• Experience with DSA projects and California educational/public-sector construction strongly preferred.

Responsibilities

• Lead day-to-day construction administration for multiple architectural projects.
• Review and coordinate RFIs, submittals, substitution requests, and contractor correspondence.
• Attend OAC and construction meetings and prepare or review meeting documentation; perform site observations and field reports.
• Review contractor applications for payment, change proposals, and change orders.
• Coordinate construction-phase responses among architectural and engineering consultants.

Skills

Communication skills

Organizational skills

Team coordination

Field knowledge

Attention to detail

Tools

Bluebeam

PM software

Job description

CONSTRUCTION ADMINISTRATOR – ARCHITECTURE

JOB DESCRIPTION

Pacific Rim Architects is seeking an experienced Construction Administrator to support educational, public-sector, civic, multifamily, and institutional projects throughout California.

This position will take a lead role during the construction phase, working directly with clients, contractors, inspectors, consultants, and public agencies to administer construction contracts and maintain effective communication between the design and construction teams.

The ideal candidate has strong knowledge of construction documents and building construction, is comfortable working independently in the field and office, and has experience administering multiple projects through construction and closeout. Experience with DSA projects, community colleges, K-12 schools, or other California public-sector construction is particularly desirable.

The position is based in our Huntington Beach office and will include regular travel to project sites throughout Southern California. Additional LIHTC projects exist in Florida that may require office-based support from Huntington Beach.

RESPONSIBILITIES

• Lead day-to-day construction administration for multiple architectural projects
• Review and coordinate RFIs, submittals, substitution requests, and contractor correspondence
• Attend OAC and construction meetings and prepare or review meeting documentation - Perform site observations and prepare field reports
• Review contractor applications for payment, change proposals, and change orders
• Coordinate construction-phase responses among architectural and engineering consultants
• Work directly with contractors, owners, inspectors, and testing laboratories to resolve field conditions
• Track RFIs, submittals, changes, punch-list items, and other construction-phase documentation
• Coordinate DSA construction documentation, field changes, testing and inspection requirements, and project closeout
• Participate in punch walks, substantial completion, corrective work, and final closeout
• Assist Project Managers and Principals in maintaining project schedules, budgets, and client communication during construction

QUALIFICATIONS

• 5–10+ years of relevant architectural, construction administration, construction management, or related experience.
• Strong understanding of construction documents, specifications, building systems, and construction practices.
• Demonstrated experience with RFIs, submittals, change orders, pay applications, field observations, and project closeout.
• Experience with DSA projects and California educational/public-sector construction strongly preferred.
• Ability to identify field conditions, understand design intent, and coordinate practical solutions with the project team.
• Strong written and verbal communication skills.
• Strong organizational skills and ability to manage multiple active construction projects.
• Proficiency with Bluebeam and common construction/project-management platforms.
• Architectural license not required but always preferred.
• Experience working for an architecture/engineering firm, construction manager, general contractor, or public agency will be considered.

SALARY | BENEFITS:

• Salary $95,000 – $135,000 annually
• Benefits Offered401(k) with company matching; medical, dental and vision insurance; paid time off; professional development and continuing education assistance.

About:

Pacific Rim Architects is a Huntington Beach-based architecture and consulting firm serving educational, public-sector, institutional, multifamily, and private clients throughout California and across the United States. Our work includes community college and K-12 modernization, campus infrastructure, accessibility and ADA compliance, affordable housing, facility assessments, and renovation projects. Our team works directly with clients from planning and design through agency approval, construction, and closeout, providing employees broad project exposure and opportunities for professional growth.