Construction Administrator

dbrinc; Dallas (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

dbrinc in Dallas seeks a Construction Administrator to support complex projects with construction experience. You will manage shop drawings, site visits, submittals and help maintain project documentation.

The role emphasizes building client relationships, coordinating with design teams, and supporting field operations. Ideal candidate has a related engineering background, strong communication, organizational, and problem-solving abilities.

Qualifications

• Experience with Revit and AutoCAD drafting and reading drawings.
• Proficiency in BIM drafting and design software.
• Strong Microsoft Office skills and office equipment use.

Responsibilities

• Build client relationships and manage project communications.
• Oversee RFIs and Submittals with design teams to ensure timely responses.
• Document meetings and share notes with PMs and leaders.
• Review O&Ms and prepare comment sheets.
• Participate in project kickoffs and on-site coordination meetings.
• Attend equipment startups as needed and support field operations.
• Respond to emails and phone calls promptly.
• Maintain workload spreadsheets and scheduling calendars.
• Pursue ongoing education through seminars and training.

Skills

Verbal communication

Written communication

Organizational skills

Analytical thinking

Problem-solving

Teamwork

Deadline management

Adaptability

Client interaction

Education

Bachelor's Degree in Engineering or Architectural Engineering

Technical/Associate Degree with 5 years related experience

Tools

Revit

AutoCAD

BIM drafting

Microsoft Office

Office equipment familiarity

Job description

HIRING A CONSTRUCTION ADMINISTRATOR IN DALLAS

Perform site reviews & observation efforts on complex and/or diverse projects that require construction experience in a given discipline or trade. Construction administrative duties on projects include but are not limited to aspects of shop drawings, site visits, and submittals.

ESSENTIAL FUNCTIONS

• Building Client relationships.
• Manage RFI and Submittals process by following up with the design team to ensure RFI's and Submittals are answered, completed and returned in a timely manner.
• Record documentation of meetings by taking meeting notes as needed, and forwarding OAC notes to Project Managers and Practice Area Leaders before uploading notes to project folders.
• Review O&Ms and prepare comment sheet.
• Participate in project kick off meetings or huddles.
• Attend onsite huddles to resolve coordination issue conflicts.
• Attend manufacture equipment startups as needed.
• Respond to emails and answer phone calls in a timely manner.
• Post and remove DBR job advertise signs. (signs will need approval prior to posting)
• Keep calendar updated with admin.
• Always keep workload spreadsheet updated and turn in quarterly or upon request.
• Continue learning process by attending in-house seminars and continuing education opportunities outside of office.
• Perform additional assignments as requested/needed.

EDUCATION AND EXPERIENCE

• Bachelor's Degree in Engineering or Architectural Engineering or
• Technical/Associate Degree with 5 years of related work experience

LICENSING AND CERTIFICATION

• Valid driver license for required travel.

KNOWLEDGE, SKILLS, AND ABILITIES

• Advanced knowledge of system design and an understanding of applicable design codes.
• Revit and AutoCAD drafting/design experience and knowledge on reading construction drawings.
• Proficient use of computer for design and BIM drafting. Use of computer programs for engineering analysis and equipment selection.
• Proficient in Microsoft Office Suite (e.g., Outlook, Word) or related software.
• Proficient in using office equipment (e.g., computer, copier, etc.).
• Excellent research and organizational skills.
• Excellent verbal and written communication skills.
• Dependable and punctual.
• Excellent analytical and problem-solving skills.
• Ability to maintain flexibility with workload and project schedules.
• Ability to work in a team environment.
• Ability to effectively meet deadlines.
• Ability to interact well with clients and co-workers, in the field and the office.

WORK ENVIRONMENT

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

PHYSICAL REQUIREMENTS

• Ability to physically maneuver by foot minor obstacles at construction projects.
• Talk/Hear: The person in this position frequently communicates with clients and team members regarding project information. Must be able to exchange accurate information in these situations.
• Use hands/fingers to handle or feel objects, tools or controls: Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer.
• Stand or Sit: Must be able to remain in a stationary position 50% of the time.
• Move: The person in this position needs to occasionally move about inside the office to access office machinery, project information, etc. The employee is occasionally required to reach with hands and arms; climb or balance; and stoop, kneel or crouch.
• See/ Visual Acuity: Must have close vision, distance vision and the ability to focus to perform an activity, such as preparing and analyzing data and figures; viewing a computer terminal; extensive reading at distances close to the eyes.
• Must be able to lift to 15 pounds at times.

WORKING CONDITIONS

• Subject to inside environmental conditions: protection from weather conditions but not necessarily from temperature changes. The worker is not substantially exposed to adverse environmental conditions (such as in a typical office environment.) The noise level in the work environment is usually low to moderate.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description may be revised upon development of other duties and changes in responsibilities.