Construction Administrative Assistant - On‑Site Project & Docs

Energy Jobline ZR; Town of Mamaroneck (NY); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k) after 1 year

Paid time off

Job summary

Energy Jobline ZR in Westchester County is seeking a Construction Administrative Assistant to join our residential and commercial projects. You will support project managers, manage subcontractor contracts, and handle payable invoices while maintaining organized project records.

This in-person, full-time role requires strong communication, multitasking, and attention to detail. Travel to multiple job sites is expected; bilingual abilities are a plus.

Qualifications

• Must work closely with Project Managers, Subcontractors, Homeowners, Architects and Designers.
• Ability to build rapport with subcontractors.
• Multitask and prioritize effectively.
• Excellent problem-solving and communication skills.
• Proficient in Word, Excel and Outlook.

Responsibilities

• Communication with project managers and subcontractors.
• Creating and updating subcontractor contracts.
• Managing payable invoices.
• Keeping accurate project records.
• Keeping project logs up to date: Submittal log, RFI log.
• Formatting meeting minutes.

Skills

Communication skills

Subcontractor coordination

Multitasking

Problem-solving

Written and verbal communication

Computer skills

Blueprint reading

Travel to job sites

Bilingual (plus)

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Energy Jobline ZR in Westchester County is seeking a Construction Administrative Assistant to join our residential and commercial projects. You will support project managers, manage subcontractor contracts, and handle payable invoices while maintaining organized project records.

This in-person, full-time role requires strong communication, multitasking, and attention to detail. Travel to multiple job sites is expected; bilingual abilities are a plus.