Construction Administrative Assistant

K2 Staffing; Los Angeles (CA); In loco; USD 50.000 - 80.000; Tempo pieno

Vantaggi offerti da questo lavoro

Health insurance

Paid time off

Retirement plan options

Descrizione del lavoro

gobravvo in Los Angeles, CA is seeking a Construction Administrative Assistant to support project managers and executives in a fast-paced commercial construction environment. The role emphasizes organization, documentation control, and coordination across multiple active projects.

You will interact with clients, vendors, engineers, and staff, ensuring timely distribution of information, accurate records, and smooth daily operations. A strong professional demeanor and teamwork are essential.

Competenze

• 3–5 years of administrative experience, preferably in construction or engineering.
• Experience supporting project managers, engineers, or construction teams.
• High school diploma or equivalent; an associate degree or higher is advantageous.
• Proficiency in Microsoft Office; familiarity with document management or construction software.
• Strong organizational, written, and verbal communication skills.

Mansioni

• Deliver comprehensive administrative support to project management teams and executives.
• Prepare, format, and manage project documentation such as reports, proposals, and correspondence.
• Maintain organized filing systems for projects, contracts, and records.
• Assist with document control and timely distribution of project information.
• Coordinate scheduling of field activities and logistics for projects.
• Support bid and proposal processes and manage qualification packages.

Conoscenze

Organizational skills

Communication

Team collaboration

Formazione

High school diploma

Associate degree

Strumenti

Microsoft Office

SharePoint

Document management software

Descrizione del lavoro

The Construction Administrative Assistant plays a pivotal role in ensuring the seamless operation of administrative functions within a busy commercial construction environment. As a valued team member supporting executive leadership, this position is essential for the efficient management of documentation, communication, and project support tasks that drive successful construction projects. Working in the commercial construction sector, the Construction Administrative Assistant is responsible for assisting project management teams and providing comprehensive office support. This role requires a high level of organizational skill, adaptability, and strong communication abilities to help keep projects on track and maintain the company’s reputation for quality and professionalism.

This Construction Administrative Assistant position offers a dynamic work environment, where you will interact with diverse stakeholders including project managers, engineers, clients, vendors, subcontractors, and internal staff. The company is widely recognized for its dedication to delivering high-quality ground-up construction projects for sectors such as financial institutions, healthcare, education, religious organizations, and other complex commercial developments. By joining this team, you will contribute to a legacy of integrity, client satisfaction, and operational excellence.

Located in Los Angeles, CA, this full-time opportunity provides the chance to work in a thriving region known for its vibrant business and construction landscape. The company’s commitment to fostering long-term client relationships and supporting professional development makes this role an excellent opportunity for growth-oriented administrative professionals looking to make a meaningful impact in the construction field.

Construction Administrative Assistant - Summary

• Support the daily operations of a reputable commercial construction company.
• Provide administrative assistance to project management and executive leadership.
• Work in a fast-paced, collaborative environment with a diverse array of projects and stakeholders.
• Contribute to the successful delivery of complex construction projects across multiple commercial sectors.

Duties & Responsibilities

• Deliver comprehensive administrative support to project management teams, including executives such as the VP.
• Prepare, format, and manage project documentation such as reports, submittals, proposals, agreements, and correspondence.
• Maintain organized electronic and physical filing systems for projects, contracts, and technical records.
• Assist with document control and timely distribution of project-related information.
• Coordinate the scheduling of field work activities and support day-to-day project logistics.
• Support proposal preparation, assemble qualification packages, and manage bid documentation processes.
• Process incoming and outgoing correspondence, including phone calls and emails, with professionalism and accuracy.
• Assist with invoicing, expense tracking, and basic accounting or billing support as required.
• Interface with clients, vendors, subcontractors, and internal staff in a courteous and professional manner.
• Manage general office tasks, including ordering supplies, coordinating office needs, and supporting overall office operations.
• Ensure compliance with company protocols, project requirements, and confidentiality standards at all times.

Salary & Benefits

• Competitive compensation package reflective of experience and industry standards.
• Comprehensive benefits typically offered, including health insurance, paid time off, and retirement plan options.
• Opportunities for professional growth and advancement within a reputable commercial construction firm.
• Supportive and collaborative work environment focused on employee success and well-being.

Qualifications & Requirements

• 3–5 years of administrative experience, preferably in construction, engineering, or related professional services.
• Experience supporting project managers, engineers, or construction teams is strongly preferred.
• High school diploma or equivalent required; an associate’s degree or higher is advantageous.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, SharePoint); familiarity with document management or construction software is a plus.
• Demonstrated organizational skills with the ability to handle multiple priorities and tight deadlines.
• Strong written and verbal communication skills, with attention to detail and accuracy.
• Professional demeanor, strong interpersonal skills, and customer service orientation.
• Ability to work independently and contribute effectively within a team setting.
• Familiarity with construction or engineering terminology and project lifecycles is beneficial.

Ideal Candidate Snapshot

• Proactive, detail-oriented, and able to manage competing deadlines in a fast-paced environment.
• Comfortable interfacing with a wide variety of stakeholders, both internally and externally.
• Technologically adept, able to quickly learn new software and adapt to evolving office processes.
• Demonstrates sound judgment, discretion, and confidentiality in all interactions.
• Seeks opportunities for continuous improvement and professional development.

Other Relevant Information

• This Construction Administrative Assistant position is full-time and based in Los Angeles, CA, a region known for its robust commercial construction market and diverse opportunities for professional advancement.
• The company is committed to equal employment opportunity and values diversity in its workforce.
• Candidates will join a forward-thinking organization dedicated to quality construction, integrity, and client satisfaction.