Construction Administration Manager

NELSON Worldwide; Philadelphia (Philadelphia County); On-site; USD 100,000 - 145,000; Full time

Job summary

Join a leading design services firm as a Construction Administration Manager, overseeing construction phases of architectural projects. Responsible for ensuring compliance with contract documents, leading teams, and managing project budgets while providing mentorship and guidance for junior staff. This role is ideal for a strategic leader with extensive experience in construction project management.

Benefits

401(K) plan with company match

Full health benefits including medical, dental, and vision

Wellness program with rewards for healthy activities

Opportunities for career advancement

Paid parental leave

Flexible working schedules and remote work options

Qualifications

• 10+ years of experience in construction contract administration.
• Ability to manage multiple projects and coordinate with stakeholders.
• Extensive knowledge of construction processes and building codes.

Responsibilities

• Lead construction administration activities for projects.
• Review and certify Contractor pay applications.
• Conduct site observations and reports on construction progress.

Skills

Communication

Leadership

Conflict Resolution

Negotiation

Education

Bachelor's degree in Architecture, Construction Management, or related field

Tools

AutoCAD/Architectural Desktop

Revit

Bluebeam Revu

MS Project

Deltek / Vantagepoint

Job description

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The Construction Administration Manager oversees the construction contract administration phase of architectural projects, ensuring all aspects of construction are executed effectively and in alignment with the Contract Documents and design intent, which includes: drawings, specifications, local and state building code compliance, and client expectations. This role requires a strategic leader capable of managing multiple projects, coordinating with various stakeholders and the design team, works closely with the Project Manager to deliver high-quality work within project budgets and timelines.

Attributes to support the NELSON Culture: Guiding Principles

• Culture of Transformation: Act as a community to accelerate firm impact
• Dedicated to Progression: A 360 approach to innovation and design
• Enable Engagement: Storytelling that educates and inspires
• Design with Purpose: Sustainable form and function
  
  

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Critical features of this job are described under the headings below. They may be subject to change at any time due to reasonable accommodation or other reasons.

Essential Duties and Responsibilities include the following. Other duties may be assigned:

• Lead the construction administration activities for architectural projects, including facilitating project communication, maintaining project records, and preparing change orders. When required contractually, prepare Change Orders or assist the Client in reviewing Change Orders.
• Review and certify Contractor pay applications, verifying financial transactions are accurate and transparent.
• Coordinate with the Design Team to provide responses to Requests for Information (RFI).
• When required contractually, oversee the change order process, including reviewing and negotiating changes to contract terms and costs.
• Conduct site observations and reports on construction progress, verify compliance with project design intent and life safety regulations.
• Manage project closeout procedures, including final inspections and certifications of substantial and final completion.
• Collaborate with architects, engineers, contractors, and other stakeholders to resolve conflicts and maintain efficient and expedient project progression.
• Develop and implement quality control procedures to maintain high standards of construction and design integrity.
• Train staff on lessons learned and proper protocols on and off the site.
• Mentor junior staff before and after attending site observations.
• Working in-person, both in the office and on job sites, is required approx. 80% of the time.
  
  

Required Knowledge And Skills

• Good understanding of design trends, construction methodology, materials application, and manufacturer-supplier appropriateness.
• Ability to communicate effectively both verbally and in writing.
• Ability to organize and prioritize tasks as needed to complete within the identified time frame.
• Required: Working knowledge in AutoCAD/Architectural Desktop or Revit, Photoshop. Proficiency in MS Word, Excel, Outlook, and Bluebeam Revu.
• Good understanding of project budgets and schedules.
• Extensive knowledge of Newforma Project Center or similar programs.
• Extensive knowledge of the construction process.
• Extensive knowledge of product specifications and detailing.
• Extensive knowledge of design techniques, tools, and processes involved in production of Construction Documents.
• Basic knowledge of MS Project.
• Basic knowledge of Deltek / Vantagepoint
• Professional work experience using a combination of creative and technical concepts in problem-solving.
• Strong understanding of construction processes, building codes, product specifications, and design principles.
• Excellent communication, negotiation, and conflict resolution skills.
• Proficiency in project management software and tools.
• Ability to read and interpret construction documents and contracts.
• Proven leadership skills with the ability to manage and motivate teams.
  
  

Education / Experience

• Bachelor’s degree in Architecture, Construction Management, or related field.
• Minimum 10 years of experience in construction contract administration or management, preferably within an architectural firm.
  
  

National salary range: $100,000 – $145,000 (10+ years experience). Additional compensation includes bonuses and benefits (compensation factors are based upon years of relevant experience, qualifications/licensure, education, and location.) Bonuses can include but are not limited to: Long Term Incentive Plan, Short Term Incentive Plan, Profit Sharing

Benefits of NELSON: (additional benefit details can be found at: nelsonworldwide.com/careers)

• 401(K) plan with company match
• Full health benefits including medical, dental, and vision
• Wellness program with rewards for healthy activities
• Pet Insurance
• Opportunities for career advancement
• Paid time off and holiday pay
• Paid parental leave
• Flexible working schedules and work from home options based on client’s needs
• Professional Development including discretionary support and reimbursement for registrations, certifications, and membership to a professional organization
  
  

NELSON and its related affiliates are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, race, color, ancestry, religion, sex, sexual orientation, gender identity or expression, transgender, national origin, status as a protected veteran, disability or any other classification protected by law.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Project Management and Information Technology

• Industries

  Design Services

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