Construction Administration & Compliance Specialist - Electrical Highway Division

FERGUSON; Plainville (CT); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health insurance

401(k) retirement plan

Paid time off

Short-term disability coverage

Life insurance

Company cell phone

Job summary

FERGUSON in Plainville, CT is seeking a detail-oriented individual for a construction administration role. This position involves supporting payroll, compliance, and reporting functions for highway electrical projects. A strong candidate will have at least 3 years of experience in construction administration and budget management.

The ideal applicant should be proficient in Microsoft Office and able to manage multiple projects while ensuring compliance with CTDOT regulations. Benefits include health insurance, a 401(k) plan, and paid time off.

Qualifications

• Minimum of 3 years of experience in construction administration, project coordination, or compliance management.
• Certified payroll experience and knowledge of prevailing wage requirements required.
• Strong proficiency in Microsoft Office applications.

Responsibilities

• Manage weekly certified payroll collection, review, and submission.
• Process and maintain compliance documentation.
• Monitor subcontractor compliance requirements.

Skills

Construction administration

Certified payroll processing

Compliance coordination

Microsoft Excel

Organizational skills

Communication skills

Tools

AASHTOWare Project (AWP)

CTDOT COMPASS

Microsoft Word

Microsoft Outlook

OneNote

SharePoint

Job description

Overview

Ferguson Electric is a 4th-generation, family-owned specialty contractor that has been in business for over 100 years and continues to grow throughout the Northeast. Ferguson provides fully integrated electrical and mechanical systems for new and renovated commercial construction projects and is recognized for its collaborative approach to delivering high-quality solutions. Working seamlessly alongside a wide range of trade professionals, Ferguson combines industry expertise, cutting-edge technology, and a skilled workforce of more than 200 professionals to successfully complete projects across the region.

Ferguson Electric’s Highway Division is seeking a detail-oriented and highly organized individual to support the administrative, compliance, payroll, invoicing, and reporting functions for highway electrical construction projects. This role plays a critical part in ensuring CTDOT projects remain audit-ready, subcontractor compliance is maintained, and project teams receive accurate and timely administrative support.

The ideal candidate will be experienced in construction administration, certified payroll processing, and compliance coordination, with the ability to manage multiple deadlines in a fast-paced environment. This position works closely with Project Managers, accounting personnel, subcontractors, vendors, and CTDOT systems.

Responsibilities

• Manage weekly certified payroll collection, review, and submission through AASHTOWare Project (AWP), COMPASS, and related CTDOT systems
• Process and maintain compliance documentation including CLA-12 forms, PACMODs, DBE reporting, labor markup insurance documentation, OSHA records, and No Work Week submissions
• Monitor subcontractor compliance requirements including certified payrolls, insurance certificates, OSHA documentation, and ongoing follow-up for outstanding items
• Coordinate invoicing and payment workflows, including compliance verification, PM approvals, Friday check runs, and lien waiver tracking
• Review vendor and purchase order activity to identify unpaid invoices, missing POs, and budget overruns
• Coordinate field office lease setup, monthly payments, and internal payment requests
• Organize and manage weekly Project Manager meeting agendas, meeting documentation, and distribution through OneNote and SharePoint
• Track police and flagger invoices by project and prepare DOT reimbursement submissions
• Maintain training and certification records including ATSSA and UConn Traffic Technician documentation
• Maintain active project listings, contact databases, and project billing status reports

Qualifications

• Minimum of 3 years of experience in construction administration, project coordination, or compliance management
• Certified payroll experience and knowledge of prevailing wage requirements required
• Strong proficiency in Microsoft Excel, Word, Outlook, OneNote, and SharePoint
• Ability to work independently while managing multiple deadlines and priorities
• Excellent organizational skills with strong attention to detail and follow-through
• Strong communication and coordination skills when working with subcontractors, vendors, field personnel, and project teams

Preferred Qualifications

• Experience with AASHTOWare Project (AWP) and CTDOT COMPASS systems
• Familiarity with CTDOT compliance processes including CLA-12s, PACMODs, and DBE reporting
• Knowledge of AIA billing, lien waivers, and subcontractor insurance compliance
• Notary commission preferred

Benefits

• Health, dental, and vision insurance with the option to add family coverage
• 401(k) retirement plan with a generous company match
• Short-term disability coverage
• Long-term disability coverage
• Life insurance
• Paid time off and 9 paid holidays
• Company cell phone and mileage reimbursement