Construction Admin & Project Scheduler

Pye-Barker, formerly Acadiana Security Plus; Tallahassee (FL); On-site; USD 28,000 - 37,000; Full time

Benefits offered by this job

Excellent pay

Medical, dental, vision

Company paid life insurance

Company paid short-term disability

401K with employer match

Paid vacation and company holidays

Training and career development

Company vehicle

ALL In Ownership Plan

Job summary

Pye-Barker Fire & Safety is seeking an organized Construction Administration/Project Coordination professional to manage field technicians, coordinate jobs, and serve as the primary admin liaison among managers, technicians, customers, and contractors.

You will handle contracts, invoices, change orders, and ensure documentation aligns with company standards and client requirements while maintaining strong client relationships.

Qualifications

• Minimum two years in a construction administration role.
• Experience with pay applications, AIA billing, invoicing, lien waivers, change orders, and project documentation.
• Proficient in Microsoft Office Suite.
• Strong customer service and problem-solving skills.
• Excellent organizational skills and ability to work under deadlines and multitask.

Responsibilities

• Schedule appointments, answer phones, and track service records.
• Coordinate and manage assigned jobs from start to completion.
• Serve as liaison between project managers, technicians, customers, vendors, and contractors.
• Prepare and submit project documentation including contracts, purchase orders, change orders, closeout documents, and paperwork required by customers.
• Manage project billing process, including invoices, pay applications, documentation, and payment tracking.
• Ensure all project documents are maintained per company standards and customer requirements.
• Assess client needs and connect them with the correct providers; build and maintain provider/resources directories.

Skills

Customer service

Problem solving

Organizational skills

Deadline management

Multitasking

Communication

Relationship building

Critical thinking

Education

2+ years construction administration experience

Tools

Microsoft Word

Microsoft Excel

Job description

Pye-Barker Fire & Safety is seeking an organized Construction Administration/Project Coordination professional to manage field technicians, coordinate jobs, and serve as the primary admin liaison among managers, technicians, customers, and contractors.

You will handle contracts, invoices, change orders, and ensure documentation aligns with company standards and client requirements while maintaining strong client relationships.