Contracts & Projects Admin Specialist

6AM City, LLC; Colorado; On-site; USD 42,000 - 62,000; Full time

Job summary

Pye- Barker Fire and Safety is seeking an organized Administrative Assistant to support our Contracts & Operations team in a fast-paced commercial environment. You will help maintain accurate documentation and coordinate administrative processes for customer projects.

The role requires attention to detail, strong time management, and the ability to prioritize tasks while communicating clearly with multiple departments.

Qualifications

• 2-5 years of administrative, office support, contract coordination, project coordination, or operations support experience.
• Strong attention to detail with the ability to produce accurate work in a fast-paced environment.
• Excellent organizational and time management skills.
• Ability to prioritize multiple assignments while meeting deadlines.
• Strong written and verbal communication skills.
• Intermediate proficiency with Microsoft Office, including Outlook, Excel, and Word.
• Experience working with databases, business management software, or document management systems is preferred.
• Ability to work independently while collaborating effectively with multiple departments.

Responsibilities

• Support contract administration and document processing activities for commercial customer accounts.
• Prepare, review, organize, and maintain customer documentation with a high degree of accuracy.
• Coordinate administrative tasks supporting customer projects and internal operations.
• Maintain organized electronic and physical records in accordance with company procedures.
• Monitor assigned workloads and ensure administrative tasks are completed within established timeframes.
• Communicate with internal departments to coordinate documentation and project-related information.
• Review documents for completeness and accuracy before processing.
• Assist with data entry, reporting, and general administrative support as needed.
• Help identify opportunities to improve administrative processes and workflow efficiency.
• Maintain confidentiality while handling customer and company information.

Skills

Attention to detail

Organizational skills

Time management

Written communication

Verbal communication

Microsoft Office

Outlook

Excel

Word

Document management systems

Tools

Microsoft Office Suite

Outlook

Excel

Word

Document management systems

Job description

Pye- Barker Fire and Safety is seeking an organized Administrative Assistant to support our Contracts & Operations team in a fast-paced commercial environment. You will help maintain accurate documentation and coordinate administrative processes for customer projects.

The role requires attention to detail, strong time management, and the ability to prioritize tasks while communicating clearly with multiple departments.